Administrative Clerk Invoicing & Accounts Receivable
Pay:$20.00$24.00 per hour(DOE)
Location:Oklahoma City, OK
Shift:MondayFriday | 8:00 AM 5:00 PM
Job Type:Temp-to-Hire
Job Order #:126243
Position Overview
Stand-By Personnel is seeking a dependable and detail-oriented Administrative Clerk Invoicing & Accounts Receivable to support a busy accounting and administrative team in Oklahoma City. This position is responsible for customer invoicing, payment posting, deposit documentation, accounts receivable support, and general office administration.
The ideal candidate is highly organized, accurate with financial information, comfortable working with accounting records and ERP systems, and able to provide professional customer service when handling billing and payment inquiries.
Required Experience & Skills
High school diploma or equivalent required
Previous accounts receivable, invoicing, bookkeeping, administrative, or office experience preferred
Strong attention to detail and commitment to accuracy
Excellent organizational and time-management skills
Proficiency with Microsoft Office, including Excel
Ability to learn and work within NetSuite or similar ERP software
Strong written and verbal communication skills
Professional phone etiquette and customer service skills
Ability to handle financial and customer information accurately and professionally
Dependable attendance and strong work ethic
Essential Duties & Responsibilities
Prepare and process customer invoices accurately and on schedule
Record customer payments and maintain accurate accounts receivable records
Match incoming payments to the appropriate invoices and customer accounts
Research and assist with resolving payment or invoice discrepancies
Prepare daily bank deposits and supporting payment documentation
Reconcile deposit information to ensure records are complete and accurate
Upload invoices through customer portals when required
Maintain organized records for invoices, deposits, remittance information, and accounting documentation
Provide customers with invoice copies, payment status information, and requested documentation
Communicate professionally with customers regarding billing or payment concerns
Escalate unresolved payment issues to appropriate accounting or management personnel
Answer incoming phone calls and direct inquiries appropriately
Work closely with management, sales, and accounting teams to maintain accurate documentation
Perform additional administrative and office support duties as assigned
Preferred Qualifications
Previous accounts receivable or invoicing experience
Experience posting customer payments and preparing bank deposits
Reconciliation experience
NetSuite or similar ERP/accounting software experience
Experience using customer invoicing or vendor portals
Manufacturing, oil & gas, distribution, or industrial office experience
Strong Excel skills and experience maintaining financial records
Key Strengths for Success
Strong attention to detail and accuracy
Ability to manage multiple priorities and deadlines
Excellent recordkeeping and organizational skills
Professional communication with customers and internal departments
Ability to identify and research discrepancies
Comfortable working independently with confidential financial information
Work Environment
Professional office and administrative environment
Regular use of computers, accounting systems, customer portals, and Microsoft Office applications
Frequent interaction with customers, accounting personnel, sales teams, and management
Detail-focused position requiring accuracy, organization, and consistent follow-through
Why You'll Want This Opportunity
Competitive pay of $20.00$24.00/hour, based on experience
Stable MondayFriday daytime schedule
Long-term temp-to-hire opportunity
Opportunity to expand accounts receivable, invoicing, and accounting administration skills
Gain experience with ERP systems, customer portals, reconciliations, and financial documentation
Excellent opportunity for continued growth in accounting, bookkeeping, finance, or office administration
Ready to Apply?
Apply today for immediate consideration or call/text 405-367-3076 for more information.
You can also apply in person at:
Stand-By Personnel Oklahoma City
3625 S. Council Rd.
Oklahoma City, OK 73179
MondayFriday | 8 AM 4 PM