Administrative Assistant: IV

Tucker Parker Smith Group (TPS Group)

Carlsbad, CA

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JOB DETAILS

SALARY

$36–$39 Per Hour

SKILLS

Administrative Skills, Communication Skills, Construction Engineering, Cross-Functional, Data Entry, Detail Oriented, Develop and Maintain Customers, Document Tracking, Documentation, Follow Through, High School Diploma, Identify Issues, Leadership, Maintain Compliance, Maintenance - Electrical, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Operational Support, Operations, Operations Management, Operations Processes, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Records Management, Spreadsheets, Support Documentation, Team Player, Time Management, Writing Skills

LOCATION

Carlsbad, CA

POSTED

4 days ago

Administrative Assistant IV Electric Regional Operations
Location: San Diego, CA (Carlsbad 92008)
Pay: $36-$39/hour
Duration: 2-year W2 Assignment (potential to extend/ convert)
Schedule: 5 Days Onsite to Start | Hybrid (Monday-Thursday Onsite, Friday Remote) After Training
Hours: Monday-Friday | 7:00 AM - 3:00 PM

Position Overview
Join a leading Southern California energy and infrastructure company that delivers safe, reliable utility services to millions of customers. We are seeking a highly organized Administrative Assistant IV to support the Electric Regional Operations team. This role serves as a key administrative partner by coordinating schedules, tracking operational activities, maintaining documentation, and supporting daily field operations. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, collaborating with cross-functional teams, and ensuring operational processes run efficiently.

Responsibilities

Manage and maintain Electric Troubleshooter schedules and coordinate daily staffing assignments.
Track, process, and maintain customer and third-party damage reports while ensuring accurate documentation and timely follow-up.
Coordinate pre-arranged customer request work assignments and monitor workflow status.
Track inspection schedules, compliance activities, and required follow-up actions.
Provide administrative support for safety meetings, including scheduling, note-taking, distributing meeting minutes, and tracking action items.
Maintain reports, logs, spreadsheets, and departmental records.
Perform data entry and ensure documentation is complete and accurate.
Coordinate with supervisors, engineers, field personnel, customers, and other internal departments to support daily operations.
Assist with reporting, communications, records management, and other administrative projects as needed.
Support additional operational and administrative initiatives assigned by leadership.

Qualifications

High school diploma required.
Bachelor's degree required or currently pursuing a bachelor's degree.
Strong organizational skills with the ability to manage multiple priorities simultaneously.
Excellent attention to detail and commitment to accuracy.
Strong written and verbal communication skills.
Proficiency with Microsoft Office, including Excel, Word, and Outlook.
Experience coordinating schedules, maintaining records, and supporting operational teams preferred.

Preferred Skills

Administrative support in operations, engineering, construction, utilities, or similar environments.
Experience tracking documentation, compliance records, or inspections.
Strong problem-solving and follow-through skills.
Ability to communicate professionally with employees at all levels of the organization.

Administrative Assistant: IV

Tucker Parker Smith Group (TPS Group)

Carlsbad, CA

About the Company

Tucker Parker Smith Group (TPS Group)

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