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Administrative Support Jobs in Carlsbad, CA

Administrative Assistant: IV

HireTalent

Carlsbad, CA

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JOB DETAILS
SKILLS
Administrative Skills, Communication Skills, Cross-Functional, Data Quality, Defibrillator, Detail Oriented, Documentation, Follow Through, Identify Issues, Maintain Compliance, Operational Support, Organizational Skills, Presentation/Verbal Skills, Record Keeping, Schedule Development, Secondary School, Support Documentation, Time Management, Writing Skills
LOCATION
Carlsbad, CA
POSTED
4 days ago
Job Title: Administrative Assistant
Job Duration: 24 Months (Conversion to FTE)
Job Location: Carlsbad, CA
This role will be 5 days a week onsite to start off, and then will go down to 4 days a week onsite (Monday-Thursday) with Fridays remote once the worker has been trained and feels comfortable with responsibilities. Core hours are 7 AM -3 PM.

Level IV: 8+ Years of Experience. Provides administrative support to a department or individual.
Electric Regional Operation role to support Administrative Tasks for O&E Supervisor.
Work Duties of Operations and Engineering team admin:
" Manage Electric Troubleshooter schedule 40%
" Assist in tracking and processing damage reports 20%
" Assist with ETS Pre-Arranged Job assignment 20%
" Assist with ETS AED inspection tracking 5%
" Support ETS Safety Meeting notetaking 5%
" Support ETS administrative follow up requests 5%
" Other duties 5%

Top 3 Desired Skills:
" Organization & Scheduling Management Ability to effectively coordinate and manage complex work schedules, track multiple assignments simultaneously, and maintain accurate records while ensuring operational priorities are met.
" Attention to Detail & Administrative Accuracy Strong focus on data accuracy, documentation, and follow-through when processing damage reports, tracking inspections, assigning work requests, and maintaining compliance-related records.
" Communication & Collaboration Excellent verbal and written communication skills to work effectively with supervisors, field personnel, engineers, customers, and cross-functional teams, while supporting meetings, documenting action items, and facilitating timely follow-up on requests.

Requirements:
- High-School and Bachelor's Degree required- also okay with someone actively pursuing a Bachelor's Degree
- **** to provide all equipment

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