Administrative Assistant IV

Administrative Assistant IV

Salary

$50,581.23 - $88,517.10 Annually

Location

FX. CTY. GOVERNMENT CENTER, 12000 GOVERNMENT CENTER PKWY., FAIRFAX (EJ32), VA

Job Type

FT Hourly W BN

Job Number

26-01588

Department

Facilities Management

Opening Date

10/17/2026

Closing Date

10/23/2026 11:59 PM Eastern

Pay Grade

S17

Posting Type

Open to General Public

• Description
• Benefits
• Questions

Job Announcement

Are you great with numbers, organized, and detailed-orientated? Come join Fairfax County's Facilities Management (FMD) Finance team! Our department provides a full range of facility management services in county-owned and designated leased facilities. These services include maintenance, repair, infrastructure replacement and upgrade, utilities, space planning, renovations, energy conservation, custodial services, and grounds maintenance. FMD is also responsible for leasing, managing, and disposing of real estate property and facilities, as requested by the Board of Supervisors and other county agencies. Under the general direction and supervision of the Financial Specialist II, this position performs a variety of financial accounting, reporting and purchasing activities for the department.

Job duties include:

Accurately records procurement card transactions in the agency- developed database.

Reviews daily P-card logs and invoices submitted for accuracy and completeness.

Performs a variety of logistical activities to include but not limited to the initiation of purchase orders, receipts of

goods and services, and payment of vendor invoices.

Serves as the lead for purchasing and accounting for the branch.

Identifies and resolves discrepancies by coordinating with vendors and Department of Procurement and Material Management.

Approves and authorizes accounts through the corporate system.

Ensure funding availability and processes purchase requests and change orders in compliance with established

county and agency policy and procedures.

Serves as the branchs point of contact addressing procurement, contract (materials & services), and financial issues.

Accurately records financial transactions into several agency-developed databases.

Acts as backup to the front desk.

Notes:

• The assigned functional areas of responsibility include general office administration, accounts payable/receivable, records management, procurement, and/or customer service.
• This position is considered Essential Personnel.

Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:

Valid driver's license

NECESSARY SPECIAL REQUIREMENTS:

The appointee to this position will be required to complete a criminal background check, credit check, and driving record check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• At least two years of experience performing financial related administrative duties such as purchasing, acquisition of materials and services, work performed for others (WPFO), researching invoice discrepancy and payments, data entry, general financial duties, database management, developing policies and procedures, composing complex correspondence, developing charts and reports.
• Experience in accounts payable and receivable.
• Experience with managing procurement card activities and reconciliation processes.
• Experience with purchasing policies and procedures.
• Experience using Microsoft Office computer software, especially Excel and Word.
• Experience utilizing Fairfax County Unified System (FOCUS) Finance, Logistics, Procurement (FILO) and Human Capital Management (HCM) and Certification.

PHYSICAL REQUIREMENTS:

Must communicate with others. Position is generally sedentary in nature; however, employee may be required to do some walking, standing, bending and carrying of items up to 20 lbs. in weight (all duties) Work requires dexterity and good vision. Work requires the ability to operate keyboard-driven equipment, computers, multi-line telephones, facsimile machines, photocopiers and scanner. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.

Merit Positions

Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:

• Medical/Vision/Dental Insurance Coverage
• Group Term Life Insurance
• Long Term Disability
• LiveWell Program
• Flexible Spending Programs
• Paid Leave (annual, sick, parental, volunteer activity, and more!)
• Paid Holidays
• Contributory Retirement Plan
• Deferred Compensation
• Employee Assistance Program
• Employees Child Care Center
• Continuous Learning Opportunities

Please click here for a summary of our benefits.

NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: Public Service Loan Forgiveness | Federal Student Aid

For additional details please visit the Countys benefits webpage.

Non-Merit Positions

• Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.

• Medical/Vision/Dental Insurance Coverage

• Flexible Spending Program

• Deferred Compensation

• Temporary: scheduled to work a maximum of 900 hours in a calendar year.

• No benefits

01

What is the highest level of education that you have completed?

• Less than 12th grade
• High school diploma or GED
• Some college
• Associates degree
• Bachelors degree
• Masters degree
• Doctorate degree

02

If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.

• Less than 45 quarter hours
• 45 to less than 90 quarter hours
• 90 to less than 135 quarter hours
• 135 to less than 180 quarter hours
• 180 or more quarter hours
• Less than 30 semester hours
• 30 to less than 60 semester hours
• 60 to less than 90 semester hours
• 90 to less than 120 semester hours
• 120 or more semester hours
• Not applicable

03

How many years of full-time equivalent experience do you have providing general administrative support, OR providing administrative support in the assigned functional area of accounts payable/receivable, records management, procurement, and/or customer service?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

04

Do you currently possess a valid drivers license?

• Yes
• No

05

How many years of full-time equivalent experience do you have with accounts payable and receivable?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

06

How many years of full-time equivalent experience do you have with managing procurement card activities and reconciliation processes?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

07

How many years of full-time equivalent experience do you have with purchasing policies and procedures?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

08

Please select the duties you have at least two years of full-time equivalent experience. (Check all that apply)

• Purchasing
• Acquisition of materials and services
• Work performed for others (WPFO)
• Researching invoice discrepancy and payments
• Data entry
• General financial duties
• Database management
• Developing policies and procedures
• Composing complex correspondence
• Developing charts and reports
• None of the above

09

How many years of full-time equivalent experience do you have working in FOCUS - FILO and HCM?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

10

Do you possess a certification in FOCUS FILO?

• Yes
• No

11

What is your level of experience with the SAP/FOCUS Procurement/SRM module for shoppers?

• Beginner
• Intermediate
• Advanced
• None of the above

12

Please indicate your level of proficiency with Microsoft Excel.

• Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents)
• Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts)
• Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web)
• No experience

13

Please indicate your level of proficiency with Microsoft Word.

• Beginner (Basic knowledge of creating, editing, formatting, and saving simple documents; inserting simple tables; and proofreading documents for accuracy)
• Intermediate (Knowledge of common commands such as creating a title; using, modifying, and creating styles; setting up the ruler; indenting paragraphs, using tabs and tables; inserting captions, footnotes, endnotes, special characters, or hard page breaks; using page numbering; creating headers and footers; inserting graphics; inserting an equation, adding comments and tracking changes.)
• Advanced (Extensive knowledge of almost all function of program including mail merge, macros, creating a table of contents, creating bookmarks and cross-referencing.)
• No experience

14

This position is considered essential personnel for purposes of continuity of operations. Essential personnel will be required to report to work during times designated countywide as approved for unscheduled leave regardless of the emergency (i.e., weather, transportation, other disaster). Are you willing and able to report to work during these situations?

• Yes
• No

15

Are you able and willing to meet the physical requirement for this position with or without reasonable accommodation?

• Yes
• No

Required Question

Employer Fairfax County

Address 12000 Government Center Pkwy. Suite 270

Fairfax, Virginia, 22035

Phone 703-324-3311

Website http://agency.governmentjobs.com/fairfaxcounty/default.cfm