Administrative Assistant IV - Rutherford County

Posting Details

Position Information

Position Title Administrative Assistant IV - Rutherford County Division College of Agriculture Department Extension Services Number of hours per week 37.5 Days to be worked Monday, Tuesday, Wednesday, Thursday, Friday Months per year Fiscal (12 months) If modified, list months Job Type Full-Time Campus Other If other location, please indicate Rutherford County Extension Office Position Number 121470 Advertised Salary Pay Basis Semi-Monthly Job Description

This position is based at the Rutherford County Extension office, in Murfreesboro,

Tennessee. The Administrative Assistant is responsible to the County Director for

administrative and matters. Duties include:

• Assist clients at the front counter with questions, services, and referrals.
• Answer, screen, and direct incoming phone calls; take and distribute messages.
• Register clients for classes, programs, events, and camps.
• Mail, email, and distribute program information to clients.
• Intake soil, grain, plant, and insect samples.
• Administer private pesticide certifications and commercial pesticide point videos
• Check in clients and set up monthly PSEP Zoom session for commercial certification

training.

• Assist Extension Agents with copiers, fax machines, office supplies, and other

equipment.

• Maintain office equipment (toner, paper jams, ink replacement, etc.)
• Create and prepare rotating slide content for two lobby televisions.
• Manage office website updates and social media platforms (Facebook, Twitter,

Instagram).

• Maintain technology/computer proficiencies including University and County systems

(DASH, Microsoft Office, SharePoint, Super, POS systems).

• Assist with facility rentals including tours, explaining rules, preparing reservations,

and updating calendars

• Process facility-use requests for staff and non-paying users (UT, TSU, Rutherford

County).

• Manage key, remote, equipment, and vehicle sign in/out.
• Maintain inventory reports for UT, TSU, and County programs.
• Manage Ag Store inventory, classes, reports, and ledger monitoring.
• Maintain and reconcile Rutherford County Farmers Market finances.
• Enter invoices, receipts, and travel into software
• Reconcile purchasing/travel card reports for all cardholders
• Prepare deposits and balance monthly ledgers for reconciliation

Minimum Qualifications

Graduation from a standard high school and a minimum of three years secretarial experience.

Must possess excellent interpersonal and communication skills (both oral and written).

Ability to manage multiple projects and time effectively; ability to understand and follow

oral and written instructions; to compose a variety of memoranda or letters with only general

instructions; and to establish and maintain an effective working relationship with the public

and other employees. Knowledge of Microsoft Office and social media platforms.

Special Instructions to Applicants

Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.

Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.

An unofficial transcript may be attached in the "Transcript" section.

You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.

Open Date 10/12/2026 Close Date 10/26/2026 Job Category Clerical Requisition Number Benefits

Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more.

Quick Link https://jobs.tnstate.edu/postings/11116

Reference Letter

References

Minimum References Required 2 Recommendation Deadline

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• CV/Resume
• Cover Letter

Optional Documents