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Administrative Assistant Level II

Hacienda Home Centers

Albuquerque, NM

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JOB DETAILS
SKILLS
Administrative Skills, Billing, Communication Skills, Contract Management, Contract Requirements, Corporate Policies, Customer Relations, Customer Support/Service, Database Administration, Dental Insurance, Detail Oriented, Documentation, Federal Acquisition Regulations (FAR), Federal Laws and Regulations, Government, Government Contracts, Government Regulations, Government Requirements, Government Sales, Health Insurance, Inventory Management, Logistics, Maintain Compliance, Microsoft Office, Operational Support, Operations, Operations Management, Order Processing, Organizational Skills, Prepare Correspondence, Problem Solving Skills, Process Development, Purchasing/Procurement, Record Keeping, Regulatory Compliance, Reporting Skills, Sales Operations, State Laws and Regulations, Vendor/Supplier Relations, Vision Plan, Warehouse Coordination, Warehousing
LOCATION
Albuquerque, NM
POSTED
30+ days ago
Benefits:
  • 401(k)
  • Dental insurance
  • Employee discounts
  • Health insurance
  • Paid time off
  • Vision insurance
  • 401(k) matching


Job Summary:


The Administrative Assistant Level II plays a vital role in ensuring the smooth operation of a government sales office and warehouse. This position requires strong organizational skills, attention to detail, and knowledge of government contracting procedures. The administrator will support daily operations, maintain compliance with federal, state, and local regulations, and assist with administrative tasks related to government contracts. 

Supervisory Responsibilities:

-        None 

Duties/Responsibilities:
 
-        Administrative Support: Manage office operations, including scheduling, correspondence, and document preparation. 
-        Government Compliance: Ensure adherence to procurement regulations and maintain contract documentation. 
-        Inventory & Logistics Coordination: Assist with tracking inventory, processing orders, and coordinating shipments. 
-        Customer & Vendor Relations: Communicate with government agencies, suppliers, and internal teams to facilitate smooth transactions. 
-        Recordkeeping: Maintain accurate records of contracts, invoices, and procurement activities. 
-        Office & Warehouse Coordination: Support warehouse operations by managing supplies, tracking shipments, and assisting with logistics.
-        Reporting & Documentation: Prepare reports, maintain databases, and ensure compliance with government contract requirements; knowledge and proficiency in Excel is required.
-        Team Collaboration: Work closely with sales, operations, and warehouse teams to streamline processes. 
-        Performs other duties as assigned.
 
Required Skills/Abilities: 

-        Strong organizational, communication, and problem-solving abilities.
-        Proficiency in Microsoft Office Suite, inventory management systems, and government procurement platforms. 
-        Familiarity with GSA schedules, FAR Regulations, and government procurement platforms. 
-        Excellent customer service abilities.
-        Thorough understanding of company policies and practices.  


Education and Experience:

-        Minimum 3 years’ experience in office administration, preferably in government contracting or logistics. 


Work Environment/Physical Requirements: 


-        Office and warehouse setting with occasional interaction with government representatives.
-        Fast-paced environment requiring adaptability and attention to detail. 
-        Prolonged periods sitting at a desk and working on a computer.
-        Must be able to lift up to 15 pounds at times. 

About the Company

H

Hacienda Home Centers

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