Administrative Assistant

Administrative Assistant

Location Long Island City, NY 11101 Date Posted September 10, 2026 Job ID 15507 Employment Type Contract To Hire

Scion Staffing has been engaged to conduct a search for an Administrative Assistant for an established organization seeking additional administrative and operational support for its growing workload. This is a temp-to-hire, 100% onsite position in Long Island City, NY, working Monday through Friday from 8:00 AM-4:30 PM, with some scheduling flexibility.

POSITION OVERVIEW:

The Administrative Assistant will provide day-to-day administrative and operational support while working closely with the organization's current administrative lead and broader team. This is an excellent opportunity for an organized, dependable professional who is eager to learn and grow their administrative skill set. The ideal candidate is a strong communicator who can manage multiple priorities, work independently, and handle confidential information with discretion.

PERKS:

• $22-$25/hour, depending on experience
• Temp-to-hire opportunity with the potential to grow into a long-term position
• Entry-level friendly opportunity with training provided
• Gain hands-on experience across administrative, client service, vendor, and operational functions
• Supportive environment offering the opportunity to build skills in QuickBooks, quoting, work orders, and business operations

RESPONSIBILITIES:

• Provide daily administrative and operational support, including managing phones, email, paperwork, filing, and general office needs
• Assist with preparing client quotes, pickup and delivery work orders, and related documentation
• Communicate professionally with clients and vendors by phone and email, responding to inquiries and coordinating information
• Support vendor pricing and sourcing of materials, including fabric and hardware
• Assist with Certificates of Insurance and maintain accurate, organized records and confidential information
• Utilize Outlook and QuickBooks to support quotes, work orders, correspondence, and other administrative processes

QUALIFICATIONS:

• Strong organizational, multitasking, and time-management skills with the ability to shift priorities as needed
• Excellent written and verbal communication skills and comfort interacting with clients and vendors
• High level of discretion and professionalism when handling confidential information
• Dependable, self-motivated, eager to learn, and comfortable working both independently and collaboratively
• Familiarity with Outlook required; prior administrative or QuickBooks experience is a plus, but not required

COMPENSATION AND BENEFITS:

This position offers an hourly pay rate of $22-$25/hour, depending on experience. This is a temp-to-hire opportunity with the potential for long-term employment upon successful conversion. Additional benefits and eligibility may vary based on employment status and will be discussed during the hiring process.

HOW TO APPLY:

For immediate consideration, please submit your resume here!

ABOUT OUR SEARCH FIRM:

Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.