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Administrative Assistant

VITA AEREA PREMIUM AVIATION SERVICES LLC

Mesa, AZ

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JOB DETAILS
SKILLS
Accounting, Accounting Policies, Administrative Skills, Aviation Industry, Communication Skills, Detail Oriented, Documentation, English Language, Executive Assistant Skills , Expense Tracking, HRIS/HRMS, Intuit Quickbooks, Leadership, Microsoft Excel, Multilingual, Multitasking, Onboarding, Operational Support, Operations Management, Organizational Skills, Payroll Administration, Problem Solving Skills, Purchasing/Procurement, Spanish Language, Team Building, Travel Planning
LOCATION
Mesa, AZ
POSTED
30+ days ago
Benefits:
  • 401(k)
  • Bonus based on performance
  • Competitive salary
  • Flexible schedule
  • Free uniforms

Administrative Assistant
Vita Aera Premium Aviation Services LLC


Vita Aera is seeking a highly organized and detail-oriented Administrative Assistant to support our Executive team. This role is essential in ensuring the smooth operation of administrative, HR, accounting, and logistical functions across the organization.


Key Responsibilities:


  •  Support payroll preparation, expense tracking, and basic accounting processes 
  •  Coordinate recruitment, onboarding, and employee documentation compliance 
  •  Manage office and operational supply procurement 
  •  Serve as a point of contact for vendors and incoming communications 
  •  Assist with executive scheduling, travel arrangements, and reporting 
  •  Provide day-to-day operational support to leadership 
Qualifications:


  •  Associate’s or Bachelor’s degree in Administration, Accounting, HR, or related field 
  •  2–5 years of experience in administrative, HR, or accounting roles 
  •  Experience with payroll processing and recruitment 
  •  Proficiency in Microsoft Excel and accounting/HR systems (QuickBooks or similar) 
  •  Bilingual (English/Spanish) preferred 
Key Competencies:


  •  Strong multitasking and organizational skills 
  •  High level of discretion and professionalism 
  •  Excellent communication and problem-solving abilities 
  •  Ability to work effectively in a fast-paced environment 
This is an excellent opportunity for a motivated professional who thrives in a dynamic setting and is eager to contribute to a growing aviation-focused organization.

About the Company

V

VITA AEREA PREMIUM AVIATION SERVICES LLC

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