Administrative Assistant
Location: Minneapolis, MN - North Loop (100% Onsite)
Schedule: Monday-Friday, 8:30am-5:00pm
Employment Type: Direct Hire | Full‑Time | Permanent
Salary: $55,000 base + annual bonus
Job Overview
A growing private equity / financial services firm is seeking a highly organized, proactive Administrative Assistant / Office Administrator to support daily office operations and executive leadership. This role is ideal for an experienced administrative professional who thrives in a fast‑paced, professional office environment and enjoys being the central support hub for a collaborative team.
Key Responsibilities | Administrative Assistant | Office Support
Front Desk & Guest Services
- Serve as first point of contact; greet clients, visitors, executives, and business partners
- Manage conference room scheduling, calendars, and meeting logistics
Office Administration & Facilities Management
- Manage incoming/outgoing mail, FedEx, UPS, USPS, and signature‑required packages
- Maintain office equipment (copiers, printers, scanners)
- Order, stock, and manage office supplies and kitchen supplies
- Coordinate vendors and general office upkeep
Executive & Team Support
- Provide administrative support to partners, executives, and investment teams
- Handle confidential and sensitive information with discretion
- Assist with expense tracking, reporting, and documentation
Travel & Expense Coordination
- Arrange domestic travel: flights, hotels, ground transportation
- Track and reconcile executive and partner expense reports
Meetings, Events & Board Support
- Coordinate board meetings, internal meetings, and off‑site events
- Organize catering, meeting materials, and schedules
- Assist with marketing events and annual company events
Additional Administrative Duties
- Ad‑hoc projects, errands, and administrative tasks as assigned
Required Qualifications
- 2-4+ years of administrative assistant, office administrator, or executive assistant experience
- Experience in financial services, private equity, professional services, banking, or corporate office environments preferred
- Strong calendar management, meeting coordination, and office operations experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- High attention to detail and strong organizational skills
- Ability to work independently, multitask, and prioritize tasks
- Proven experience handling confidential information
- Comfortable working in an office where employees may bring dogs
- Tech‑savvy and internet‑savvy
Benefits & Compensation
- Competitive base salary + annual performance bonus
- 100% employer‑paid medical and dental insurance (employee + dependents)
- 15 days paid time off (PTO) + 11 paid holidays
- Employer‑paid short‑term disability, long‑term disability, and PFML
- 401(k) with company match
- Onsite fitness center / gym
- Professional, relaxed office culture
Work Environment & Culture
- Collaborative, professional, and office environment
- High expectations for ownership, accountability, and initiative
- Dog‑friendly office culture
- Prime North Loop Minneapolis location near restaurants, shopping, and entertainment
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.