Administrative Assistant

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as an Administrative Assistant today with HCA Healthcare.

Job Summary and Qualifications

As a part of our team, you are an integral member and provide administrative support to individuals including SVPs, VPs, AVPs, Directors, and Managers. Our areas include service lines (activities related to the provision of a given subspecialty [for example cardiac]) and financial resiliency (which fosters the provision of high healthcare value). While a plus, no prior knowledge of these areas or healthcare is required. Teamwork, corporate personal, communication, collaboration, organizational skills, and flexibility are essential. Microsoft Office skills are a requirement with high proficiency in Outlook (including calendars, scheduling, email, contacts, etc.), PowerPoint, Word and Excel. Remote meeting platform experience (Webex, Zoom, etc.) is a plus. Flexibility and initiative in supporting additional office projects needing extra attention due to specific deadlines is a plus. In any of these areas, there are resources to help you “get up to speed” when needed.

This is an onsite role, located at our corporate campus in Nashville, TN.

Major Responsibilities:

• Manage multiple Outlook calendars, schedule meetings/events using judgment to resolve conflicts.
• Coordinate and arrange logistics for onsite and offsite meetings and events including conferences, entertainment, receptions, and dinners.
• Make travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested.
• Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire onboarding, etc.
•  Maintain Outlook distribution lists.
•  Provide general administrative support, including ordering supplies, making copies, filing, answering phones, delivering mail, drafting and typing correspondence, spreadsheets, presentations, etc.
•  Attend meetings, draft meeting minutes and distribute outcomes as requested.
•  Maintain company intranet SharePoint sites.
•  Ability to handle confidential information appropriately.
•  Proficiency in Microsoft Office products including Outlook, PowerPoint, Word and Excel.
•  High degree of flexibility required.
•  Good interpersonal and organizational skills.
•  Ability to multi-task, work independently and proactively with minimal supervision.
•  Detail oriented.
•  Ability to effectively communicate with colleagues across the organization.
•  Ability to work and participate in a team environment within and across departments.

Education and Experience

• Bachelor’s degree or equivalent work experience required

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

HCA Healthcare (Corporate), based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities, every person has a solid foundation for success. Nashville is also home to our Executive Development Program, where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.