Administrative Assistant, Office Of Administrative Hearings

Chicago Public Schools (CPS) is a district on the rise, serving over 320,000 students in 500 schools and employing over 44,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans: academic progress, financial stability, and integrity. Six core values are embedded within these commitments - student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.

The Law Department is organized into eight practice areas: Investigations, Freedom of Information Act Office, Labor & Employee Discipline, Labor Relations, Litigation, Policy & Procedures, School Law, and Transactions. We manage a diverse range of legal matters reflecting the complex needs of a large urban school district.

The OAH ensures compliance with legal and contractual requirements through the administration of employee grievances, collective bargaining agreements, Board policies, and employee discipline, including managing discipline hearings and investigating union grievances.

Job Summary:

Reporting to the Executive Director of Administrative Hearings, the Administrative Assistant supports the critical functions of the Office of Administrative Hearings (OAH). This is a full-time, non-exempt position that will be paid for time worked on an hourly basis.

The Administrative Assistant will be held accountable for the following responsibilities:

• Track, log, and maintain electronic employee discipline documents in personnel management and case management systems

• Manage the OAH general email inbox and handle telephone inquiries regarding OAH matters

• Conduct thorough searches of employee discipline records and fulfill reference checks, internal stakeholder requests, and employee requests

• Redact investigative reports and hearing documentation in accordance with applicable laws and office practices

• Track, log, and process ineligibility for rehire removal petitions

• Other duties as assigned

In order to be successful and achieve the above responsibilities, the Administrative Assistant must possess the following qualifications:

Education Required:

• High school diploma or GED equivalent is required

Experience Required:

• Minimum of three (3) years of administrative support or clerical work experience is required

Knowledge, Skills, and Abilities:

• Strong attention to detail with the ability to maintain accuracy while balancing multiple time-sensitive priorities

• Excellent organizational skills; demonstrated ability to organize and prioritize work in a fast-paced environment to meet and manage competing deadlines

• Able to take ownership of, and independently manage, tasks, timelines and systems; following tasks through to completion with little or no follow-up; knows when to ask questions

• Clear, effective verbal and non-verbal communication skills (speaking, writing, listening)

• Strong interpersonal skills and the ability to interact positively and professionally at all times with team members, other Law Department staff, executive offices, internal clients and external partners

• Good typing skills and knowledge of Google Workspace and Microsoft Office Suite

• Hard-working team player

Benefits:

Health & Wellness: Your Care, Your Choice

CPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You'll have access to a variety of choices to best fit your needs:

Medical Plan Options

Pharmacy

Dental

Vision

Behavioral Health & EAP

Employee Wellness Program

Financial Security: Planning for Today and Tomorrow

We understand the importance of financial stability, which is why CPS offers strong retirement and savings options:

Basic Life Insurance

Life and Disability Insurance

Pension Plans

Supplemental Retirement Plans (403(b) and 457(b))

Flexible Spending Accounts (FSAs)

Spot Pet Insurance

Work-Life Balance: Supporting Your Personal and Professional Life

CPS values the well-being of its employees and offers competitive paid time off policies:

Paid Leave

Sick Leave

Vacation Days

Parental Leaves

Short-Term Disability

Religious Holidays

Leaves

Reference the Chicago Public Schools: A Comprehensive Benefits Overview or the benefits handbook for comprehensive details.

Conditions of Employment

As a condition of employment with the Chicago Public Schools (CPS), employees are required to:

• Establish/Maintain Chicago Residency - Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district. The Chicago residency requirement does not apply to temporary/part-time positions, however, all CPS employees must be residents of Illinois.