Administrative Assistant (On-site)

We are seeking an Administrative Assistant for our client to support their Innovation Policy Unit and Research & Innovation Division. This role involves tracking program deliverables, coordinating external engagements, maintaining records, and assisting with project management activities.

• Track and monitor key program deliverables and report metrics to senior leadership.
• Maintain the division’s file structure and ensure records are properly organized.
• Monitor the division’s shared mailbox for internal and external communications.
• Coordinate the division’s external engagement program.
• Assist with project management tasks supporting innovation policy activities.
• Attend meetings and take notes as needed.
• Provide briefings and status updates to executive staff and other stakeholders.
• Perform other duties as assigned.

Minimum Qualifications:

• Three years of experience as a project management specialist.
• One year of experience in financial services and/or innovation policy.
• One year of experience coordinating external engagements.
• Five years of experience using Microsoft Office Suite, including Outlook, Word, and Teams.
• Strong communication and problem-solving skills.
• Ability to multitask in a fast-paced environment.

Benefits:

• Health Insurance
• Sick Time
• 401k

Location: One State Street, New York, NY 10004

Duration: approximately 2 years
Apply by deadline: 10/20/2026
Shift Days/Times: M-F 40 hours, TBD

Pay Range: $25.00 - $30.00 per hour (Depending on experience and qualifications)

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.hepcoinc.com/privacy/

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.