Job Title: Administrative Assistant - Operations & Strategy Support
Location: San Antonio, Texas
Job Type: W2 Contract
Expected hours per week: 40 hours
Schedule: Onsite
Pay Range: $30-40 an hour
Job Description:
The Executive Administrative Assistant – Plant Operations & Strategic Support provides executive-level administrative, strategic, analytical, and project coordination support to the Plant Manager and senior leadership team within a complex manufacturing environment. This role requires a highly professional, proactive individual capable of managing executive priorities, developing executive-ready presentations and reports, analyzing operational data, and coordinating across multiple plant functions.
Key Responsibilities:
- Serve as primary administrative partner to the Plant Manager and Operations Leadership Team.
- Manage executive calendars, schedules, meetings, travel, and leadership events.
- Anticipate leadership needs and proactively address priorities, scheduling conflicts, and critical deadlines.
- Handle highly confidential employee, operational, financial, and organizational information with discretion.
- Create and maintain executive-level PowerPoint presentations for leadership reviews, business updates, staffing strategies, operational reviews, and corporate presentations.
- Translate complex operational and business information into compelling executive presentations and visual storytelling.
- Prepare site communications, leadership updates, talking points, announcements, and meeting materials.
- Analyze large data sets including production metrics, labor utilization, staffing trends, attendance, quality KPIs, safety metrics, and operational performance.
- Develop dashboards, scorecards, visual reports, and leadership summaries.
- Utilize Excel and Power BI to identify trends and support data-driven decision making.
- Prepare weekly, monthly, and quarterly reporting packages for plant and executive leadership teams.
- Support plant strategic initiatives and operational improvement projects.
- Coordinate cross-functional meetings, action-item tracking, and follow-up activities.
- Partner with department leaders to ensure timely completion of business objectives.
- Track key milestones, deliverables, and project timelines.
- Act as liaison between executive leadership and plant functional leaders.
- Collaborate with HR, Safety, Quality, Maintenance, Finance, and Operations teams.
- Support leadership events, employee engagement activities, town halls, and organizational initiatives.
Benefits: Medical, Dental, Vision, PTO & 401K
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