Administrative Assistant / Order Entry Clerk
Pay:$17.00$22.00 per hour(Based on Experience)
Location:Oklahoma City, OK
Shift:MondayFriday | 8:00 AM 4:30 PM
Job Type:Temp-to-Hire
Job Order #:140231
Position Overview
Stand-By Personnel is seeking a detail-oriented Administrative Assistant / Order Entry Clerk to join a growing manufacturing company in Oklahoma City. This position is responsible for entering customer orders, preparing invoices, maintaining accurate records, assisting with payroll, and providing general administrative support.
Accuracy is extremely important in this role. The Administrative Assistant will regularly work with similar part numbers, customer information, quantities, and shipping details, where even small data-entry mistakes can result in costly product or shipping errors.
The ideal candidate is a quick learner and self-starter who can take initiative, learn new systems quickly, and become productive with limited hands-on training.
Required Experience & Skills
Previous administrative, order-entry, invoicing, or similar office experience
Strong data-entry skills with a high degree of accuracy
Experience entering customer orders and invoices
Strong computer and software skills
Ability to learn new processes and systems quickly
Exceptional attention to detail, especially when working with similar part numbers
Strong organizational and time-management skills
Self-motivated and comfortable working independently
Ability to take initiative without constant supervision
Comfortable managing multiple priorities in a busy office environment
Strong written and verbal communication skills
Reliable attendance and transportation
Essential Duties & Responsibilities
Enter customer orders accurately into company systems
Verify part numbers, quantities, pricing, and customer information
Review completed orders carefully before processing
Prepare customer invoices
Maintain accurate order and invoice records
Identify potential order-entry errors before they affect production or shipping
Update customer and order information as required
Perform general data entry and maintain company files
Answer incoming telephone calls professionally
Respond to customer and vendor emails
Coordinate with warehouse personnel regarding customer orders
Communicate with internal departments to resolve order questions
Assist with payroll processing and employee records
Maintain organized electronic and physical documentation
Provide additional administrative and office support as assigned
QuickBooks Responsibilities
Experience entering orders and invoices into QuickBooks is strongly preferred.
Responsibilities may include:
Entering customer orders
Creating invoices
Updating customer information
Maintaining accurate transaction records
Reviewing entered information for accuracy
Assisting with basic accounting-related administrative tasks
Candidates who already understand QuickBooks order and invoice workflows will be especially valuable in this position.
Order Entry & Accuracy
Strong attention to detail is one of the most important requirements for this role.
Review part numbers carefully before entering orders
Distinguish between products with similar item numbers
Verify quantities and customer information
Confirm order details before final processing
Maintain accurate documentation throughout the order process
Identify discrepancies before orders reach the warehouse
Help prevent incorrect products or quantities from being shipped
Communicate questions instead of making assumptions when order information is unclear
Payroll & Administrative Support
Assist with payroll processing as needed
Maintain employee-related records and documentation
Perform general office data entry
Organize and maintain company files
Support management and other departments with administrative responsibilities
Help maintain efficient communication between the office and warehouse
Software & Computer Skills
Candidates should be comfortable working with:
QuickBooks strongly preferred
Microsoft Office applications
Email and electronic communication
Data-entry systems
Customer and order databases
Electronic filing systems
NetSuite experience is a major plus.
Preferred Qualifications
Previous Order Entry Clerk experience
Administrative Assistant experience
Manufacturing office experience
QuickBooks order-entry and invoicing experience
NetSuite experience
Customer service experience
Payroll support experience
Accounts receivable or invoicing experience
Manufacturing or warehouse coordination experience
Strong Excel and general Microsoft Office skills
Bilingual candidates are a plus
Key Strengths for Success
Exceptional attention to detail
Order-entry accuracy
QuickBooks proficiency
Fast learning ability
Independent work habits
Initiative and follow-through
Organization and prioritization
Customer communication
Problem-solving
Data-entry accuracy
Ability to work under limited supervision
Strong sense of responsibility
Work Environment
Professional office environment supporting a manufacturing operation
Fast-paced workplace with frequent order and customer activity
Regular computer, telephone, email, and data-entry responsibilities
Frequent coordination with warehouse and internal departments
Detail-intensive position where accuracy directly affects customers, shipping, and company costs
Candidates should be comfortable learning through observation, documentation, and independent problem-solving rather than relying exclusively on extensive hands-on training
Stable MondayFriday daytime schedule
Why You'll Want This Opportunity
Competitive pay of $17.00$22.00/hour, based on experience
Stable MondayFriday | 8:00 AM 4:30 PM schedule
Long-term temp-to-hire opportunity
Weekly pay
Professional manufacturing office environment
Opportunity to utilize and expand QuickBooks experience
NetSuite experience is highly valued
Gain experience with order processing, invoicing, payroll, and manufacturing operations
Work directly with customers, vendors, warehouse personnel, and internal departments
Excellent opportunity for a self-motivated administrative professional who enjoys taking ownership of their work
Ready to Apply?
Apply today for immediate consideration or call/text 405-367-3076 for more information.
You can also apply in person at:
Stand-By Personnel Oklahoma City
3625 S. Council Rd.
Oklahoma City, OK 73179
MondayFriday | 8 AM 4 PM