Administrative Assistant

Company: Pencor Services, Inc. Shift: Monday-Friday, 8AM-5PM

Pencor and its subsidiaries are Equal Opportunity Employers

Seeking a friendly and reliable Administrative Assistant to assist with the following at our busy Automotive Service Center.

Responsibilities Include:

Answering phones Processing orders for vehicle acquisitions through company purchasing platform Creating work orders to accurately track vehicle maintenance and repairs Scheduling Appointments for vehicle maintenance and inspections Updating database by importing and exporting data from one program to another Entering Vendor work orders into the system Maintaining various accounts such as Fuel cards and GPS- adding and removing drivers and vehicles; monitoring speeding etc... Creating and processing monthly invoices in Excel Maintaining Vehicle Spreadsheets: keeping current for multiple companies

Renewing Registrations Keeping Insurance Files updated Filing work orders accordingly

Utilizing QuickBooks

Taking cash and credit payments; processing debits and credits Notifying customers of credits or late payments Maintaining petty cash and deposit log

Other duties as assigned

Qualifications:

H.S. Diploma or G.E.D. Established residency in Pennsylvania Valid PA Drivers License and good drving record Proficiency with Fleet Software a plus Proficiency with Microsoft Office Programs; Outlook, Word and Excel Proficiency using QuickBooks Proficiency maintaining databases and files (both electronic and hard copies) Excellent Data Entry Skills Strong Math Skills Strong Communication Skills - oral and written Strong Organizational Skills Ability to work effectively and professionally in a fast paced environment

INDLP