Administrative Assistant

Title: Staff Assistant III
Location: Pasadena, CA 91109
Duration: 5 months
1st Shift
Pay Range: $28.70-48.95: Based on experience and outcome of interview

Summary:
Provide administrative support to one or more individuals which involves; managing multiple calendars, scheduling meetings for management, distributing information, escorting visitors; arranging travel, coordinating events and associated logistics; answering and routing calls, creating letters, memos, presentations, spreadsheets and reports as needed. Other ad hoc duties, as assigned.

Responsibilities:

• Ability to work well under pressure on multiple complex tasks
• Office administration and executive support
• Coordinating travel for domestic and international destinations
• Excellent in planning and flight project review
• Preparing correspondence, presentations, reports, and spreadsheets
• Managing multiple priorities with minimal supervision
• Identifying and implementing process improvements
  

Required Skills:

• Extensive expertise in the administrative profession with strong organizational, computer and interpersonal skills.
• Excellent planning and scheduling skills.
• Ability to work optimally under pressure on multiple complex tasks ,and work independently with minimal direction to meet commitments with high quality products.
• Motivated self-starter who takes the initiative to establish and implement process improvements.
• Ability to evaluate situations and apply good judgment in any necessary resolution.
• Possess excellent written and verbal communication skills.
• Ability to interact effectively with all levels of personnel and provide excellent customer service.
• Ability to exercise proper discretion when handling assignments of a discreet nature and when dealing with sensitive material.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
  

Desired Skills:

• Extensive understanding of JPL/ESD policies, procedures, and practices.
• Experience in a technical group or section office environment.
• Experience with JPL tools such as JPLID, UCS, Concur Travel, and Timekeeping. Willingness to look for, learn, and apply new Information Technology (IT) tools to office procedures and processes (e.g. Wiki, SharePoint).
• Teaming skills and professionalism in working with all levels of personnel within and across multiple organizations.
• Previous JPL experience

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