Administrative Assistant

Job Overview:

As an Administrative Assistant at CCS Facility Services, you will play a crucial role in supporting the efficient functioning of our day-to-day operations. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and multitasking skills. This role offers the opportunity to work in a collaborative and fast-paced environment, contributing to the overall success of our organization.

Key Responsibilities:

• Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.

• Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.

• Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.

• Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.

• Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.

• Collaborate with various teams within the organization, providing administrative support as needed.

• Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings.

Qualifications:

• Proven experience as an Administrative Assistant or in a similar role.

• Fluency in both English and Spanish is required.

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills.

• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).

• Detail-oriented with a high level of accuracy.

• Ability to handle sensitive and confidential information with discretion.

• A proactive and positive attitude with a willingness to learn.

• High school diploma or equivalent

• Must be 18 years of age or older.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Attendance/Punctuality- Is consistently at work and on time.

• Dependability- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan

• Safety and Security- Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly

Schedule:

• Monday to Friday

Work Location: In person

Pay $20/ hour depending on experience

CCS Facility Services is an equal opportunity employer and encourages candidates of all backgrounds to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.