High school diploma or GED
Previous customer service, administrative, front office, or back office experience
Strong verbal and written communication skills
Proficiency with basic computer systems and data entry
Strong organizational skills and attention to detail
Ability to handle sensitive information professionally and confidentially
Enter and maintain scholarship and ELRC (Early Learning Resource Center) funding information
Process and manage childcare billing and payment-related documentation
Coordinate and place supply orders through vendors such as Amazon and Instacart for clubhouse locations
Contact families regarding declined payments and account updates
Generate and distribute weekly enrollment and participation reports
Support administrative operations across multiple clubhouse locations
Maintain accurate records and ensure data integrity within internal systems
Provide excellent customer service when interacting with families, staff, and community members
A well-established non-profit organization serving children, teens, and young adults throughout the Pittsburgh area is seeking an Administrative Assistant to support daily operations across its network of clubhouses. This is a great opportunity for someone with strong customer service and communication skills who enjoys supporting families, managing administrative tasks, and making a positive impact in the community.
The organization provides before- and after-school programming, sports activities, Special Olympics programming, and educational services for youth ranging from preschool age through young adulthood.
Company Context
ASP is a medical supply company selling products such as syringes, gowns, wound care products, and other healthcare supplies to hospitals and large physician groups.
The company is in growth mode and is targeting roughly 3x revenue growth.
They have been overhauling supply chain operations and have already transformed 4 of their 5 supply chain organizations.
The previous person in the role was promoted to Director, which suggests there is visibility and growth potential.