Administrative Assistant

Responsibilities include, but are not limited to the following:

• Answer the main telephone, screen calls, and greet visitors while providing excellent customer service.
• Provide general administrative support to various departments (company mailers, copying, filing, data entry, etc.)
• Manage the receipt and delivery of daily mail.
• Order, maintain and track kitchen/office supplies.
• Run miscellaneous office errands.
• Take payments from customers and record appropriately.
• Schedule and coordinate conference rooms, meetings, and staff lunches.
• Conduct new hire orientation and assist the HR team.
• Order and manage Knife River apparel and merchandise for employee store and events.
• Process billing adjustments, collections on accounts and prepare waivers.
• Organize, edit and process tickets from material orders.
• Process and send Notice of Right to a Lien notices for projects, subcontractors, etc.
• Review and process monthly credit card logs for management (TurboCC).
• Assist with various special projects for management and all operating departments (including scheduling travel).
• Assure all safety policies and procedures are followed to prevent any and all unsafe actions, processes and behaviors observed.
• Other duties assigned as needed.

Minimum Qualifications:

• High School diploma or equivalent required.
• At least 2 years experience in an administrative position.
• Thorough knowledge of standard administrative functions and equipment.
• Strong computer skills including experience using Microsoft products.
• Ability to perform a variety of work assignments, manage multiple priorities and work independently.
• Strong communication skills, both verbal and written.
• Impeccable attention to detail.
• Integrity, professionalism, discretion and ability to maintain confidentiality is essential.
• A valid Oregon driver's license with a clean driving record. This position may require some travel.
• Ability to work flexible shifts.
• Display a professional and courteous attitude towards all team members and customers.
• Ability to pass a criminal background check and drug screen.
• Previous construction and/or HR experience helpful.

Benefits:

Full-time employees are eligible for the following benefits:

• Medical, Dental & Vision Insurance
• Health Savings & Flexible Spending Accounts
• 401K with Company Match
• Profit Sharing
• 8 Paid Holidays
• Paid Time Off
• Life Insurance
• Employee Assistance Program
• Safety Incentives
• Years of Service Recognition