Administrative Assistant - Real Estate Team (Renewable Energy)

I'm hiring for a detail-oriented Administrative Assistant to support the Real Estate team. This role is ideal for candidates with experience in administration, customer service, project coordination, contract administration, property management, title and escrow, mortgage processing, banking operations, utilities, construction support, or similar office-based environments.

Details:

• Schedule: Monday-Friday, standard business hours
• Location: 100% on-site in Bloomington, MN
• Type: Direct hire with full benefits (details below)
• Pay: $56K - $70K depending on experience level + targeted annual bonus up to 10%

Duties:

• Serve as the primary point of contact for real estate document intake, administrative requests, and record coordination.
• Review agreements, contracts, and supporting documentation for completeness, accuracy, and required follow-up.
• Create, update, and maintain landowner, parcel, agreement, and payment records within company systems.
• Coordinate the processing of agreements, amendments, ownership changes, assignments, notices, and other real estate transactions.
• Collect and maintain landowner information, ownership documentation, and payment-related records.
• Track workflows, monitor outstanding requests, and collaborate with internal teams.
• Review agreements to identify key dates, payment obligations and reply to inquiries..
• Perform quality control reviews to ensure the accuracy, completeness, and consistency of data and documentation.
• Assist with reporting, process improvements, document management, and other administrative projects that support the Real Estate team.

Qualifications:

• 2+ years of experience in an administrative, coordination, customer service, operations support, contract administration, real estate administration, accounts payable, mortgage, title, escrow, banking, construction, utilities, or related office environment.
• Experience in renewable energy, utilities

  All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.