Administrative Assistant

Allen Brothers Commitment to Excellence

Consistent Quality | Responsible and Strategic Sourcing | Unmatched Craftsmanship / Service

The Elite Brand Since 1893

Allen Brothers sources the highest quality product available in the market. Our team of master butchers hand cuts each piece of consistently aged meat to perfection. Delivering excellence, for 130+ years. Allen Brothers has proudly stood as a symbol of excellence for generations and remains committed to leading the way for many more to come.

Allen Brothers passionately consult, sell, and build relationships with customers through the most experienced network of sales associates, best-in-breed technology, rapid service, and support levels that solidify our long-standing ties to both established and up-and-coming premium restaurants.

Mission: The mission of The Chefs' Warehouse & Allen Brothers is to provide the world's greatest ingredients to the world's best chefs.

Our C.H.E.F.S. Values:

Curious & Creative

Hungry For Food & Results

Entrepreneurial

Forward Thinking & Flexible

Supportive (Of Peers & Chefs)

The Buying Department Administrative Assistant provides critical administrative support to the Buying team, helping to ensure efficient purchasing operations and seamless communication between vendors, internal departments, and distribution teams. The ideal candidate is highly organized, detail-oriented, and customer-service focused, with the ability to manage multiple priorities in a fast-paced environment. This role plays a key part in supporting purchasing activities, vendor coordination, reporting, and daily department operations.

What Youll Do

• Provide administrative support to the Buying and Purchasing team.
• Answer and direct incoming calls from vendors, customers, sales representatives, and internal departments.
• Assist buyers with data entry, purchase order administration, vendor information management, and reporting.
• Schedule and coordinate inbound freight delivery appointments with vendors and carriers.
• Maintain accurate purchasing, receiving, and inventory-related records.
• Troubleshoot and resolve routine vendor and customer inquiries in a professional and timely manner.
• Support receiving operations, including driver check-in procedures and documentation.
• Open, sort, and distribute daily mail and department correspondence.
• Assist Customer Service with invoice entry, scanning, and document management.
• Prepare and distribute monthly customer statements and other departmental reports.
• Collaborate with cross-functional teams to support purchasing initiatives and ensure operational efficiency.
• Perform other administrative and departmental duties as assigned.

About You

• Associate degree preferred, or equivalent combination of education and administrative experience.
• Previous experience supporting a purchasing, buying, merchandising, supply chain, or administrative function preferred.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Word.
• Strong customer service mindset with the ability to build positive relationships with internal and external partners.
• Experience with purchasing, inventory, ERP, or warehouse management systems is a plus.

#LI-BC 1

#LI-Onsite

The above job description is not an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.

Perks & Benefits:

• Paid Vacations, Paid Holidays
• Health, Dental and Medical Benefits
• Weekly pay
• Life Insurance
• 5% above cost for our high-quality food products
• Employee discounts for travel and events
• 401k
• Employee Stock Purchase Plan

The Chefs Warehouse is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, pregnancy, gender identity or any other characteristic protected by applicable federal, state, or local laws. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. We are dedicated to building an inclusive and diverse workforce.