Administrative Assistant

Title: Administrative Assistant

State Role Title: Salary Non-Specified

Hiring Range: Commensurate with experience

Pay Band: UG

Agency: Supreme Court

Location: Supreme Court of Virginia

Agency Website: WWW.VACourts.gob

Recruitment Type: General Public - G

Job Duties

The Supreme Court of Virginia, Office of the Executive Secretary, is seeking a qualified individual to provide administrative assistance to the Assistant Executive Secretary & Counsel.
The position is salaried, full-time, based in Richmond but may require occasional travel throughout the Commonwealth of Virginia. This position offers a competitive benefits package, which includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation and short- and long-term disability.

Essential Duties and Responsibilities:
This entry-level position assists the Assistant Executive Secretary & Counsel and staff within the Department with administrative tasks. Responsibilities include but are not limited to the following: assisting with the designation process for active and retired judges who are recalled and designated by the Supreme Court of Virginia, answering and re-routing phone calls, scheduling meetings, taking minutes, scanning and filing documentation for the appointment of judges (active and retired) by the Supreme Court of Virginia to preside in local district and circuit courts throughout the Commonwealth in accordance with Court policies and procedures; preparing and filing documentation for the assignment of hearing officers and designation of special panels including Medical Malpractice Review Panels. The Administrative Assistant may be called upon to support several additional administrative duties within the Office of the Executive Secretary.
Knowledge of the following will be helpful but is not a prerequisite: the Virginia Judicial System; internet-based technology (utilizing the internet for research/information gathering); the Office of the Executive Secretary and general office administration; the Judicial System designation process; and the Hearing Officer System.

Minimum Qualifications

The position requires significant experience using Microsoft Word, Excel, and Adobe applications.

Successful candidate must demonstrate the ability to: plan, organize, manage, and coordinate multiple projects simultaneously; prepare correspondence including memos, letters, and emails; maintain calendars; demonstrate flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes; work effectively as part of a team; work successfully with elected and appointed officials; maintain a high degree of confidentiality; and communicate effectively.

Further, the successful candidate must have excellent writing skills and attention to detail. A cover letter must be submitted with the application stating why you are interested in the position.

Additional Considerations

A bachelor’s degree from a 4-year accredited college or university is preferred. Professional experience in judicial administration in Virginia is highly desirable.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Daisy Duitsman

Phone: No Calls

Email: Humanresources@VACourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.