Administrative Assistant

Job Title: Administrative Assistant (Contract)

Job Description

We are seeking a detail-oriented and tech-savvy Administrative Assistant to provide short-term support for a critical documentation initiative. This independent role requires someone who is highly organized, efficient, and comfortable managing digital files and systems with minimal oversight. The position is based in Sacramento, CA, with a duration of 4-6 weeks.

Responsibilities

• Scan and digitize physical documents with accuracy and efficiency.
• Upload files to designated locations within internal network systems.
• Organize and maintain electronic and physical documentation.
• Ensure proper file naming, storage, and categorization for audit readiness.
• Provide general administrative support as needed.

Essential Skills

• Strong attention to detail and organizational skills.
• Ability to work independently and manage priorities effectively.
• Proficiency with basic computer systems and document management tools.

Additional Skills & Qualifications

• Experience with Blue Mountain (preferred, not required).

Work Environment

This temporary assignment operates Monday through Friday, during standard business hours from 8:30 AM to 5:00 PM. The role is focused on supporting a backlog of document scanning, organization, and uploads in preparation for an upcoming audit. The interview process consists of a one-step virtual interview via Microsoft Teams with HR.

Job Type & Location

This is a Contract position based out of Sacramento, CA.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sacramento,CA.

Application Deadline

This position is anticipated to close on Jun 30, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.