Administrative Assistant - Senior

Title:               Administrative Assistant (Hybrid)
Location:        Marlborough, MA, 01752
Duration:        3+ Months (Temp to perm)
Pay Rate:       $24/hr - $34.50/hron W2
Shift:              3 days a week, fully remote;remaining 2 days in office Tues and Wed/Thurs,
 
Description:
•Ability to manage multiple calendars, reporting and expense management
•Looking for candidates from large companies/organizations
•Biggest skillset is looking for problem solving abilities. Flexibility is needed.
•Competency with Excel and speed of work

This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.

·Schedules and maintains multiple Executive calendars in regards to appointments and meetings
·Coordinates travel itineraries and process expenses
·Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature
·Collaboration across cross-function departments or divisions to resolve issues.
·Analyses operating practices and creates/revises systems and procedures as necessary
·Organizes and maintains files, record keeping systems, and office layout
·Oversees and monitors administrative projects. Performs other duties as required or directed
·Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
·Manage and administer department payroll and timekeeping
·Back-up Support to other Admins
·Manages and administers various documents and spreadsheets
·Acts as Proxy for certain systems as needed
·Support meetings, training and conferences with prep and logistics needs
·Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events
·Communicates pertinent information among appropriate departments

Who We Are Looking For (Requirements):
·10 plus years Administrative experience in a corporate setting
·Capable and experienced in capturing meeting minutes and note taking real-time for post-meeting distribution
·Ability to manage multiple Executive calendars
·Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
·Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
·Excellent communication manner, solid written and verbal communication skills and be customer service oriented
·Able to effectively manage confidential and sensitive information
·Must thrive in a very busy atmosphere
·Proven success of juggling many things at one time and ability to shift gears and prioritize
·Willingness to learn, take direction well and be a team player
·Ability to focus and get the job done while avoiding distractions
·Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical
·Strong ability to build relationships and collaborate with team members and other admins
·Great at being resourceful and leveraging relationships to problem solve
 
Preference:
·Oracle (expense version) and Workday experience