Job Description
Benefits:
About the Role
We're looking for a sharp, adaptable Administrative Coordinator to be the operational backbone of our office. This is primarily an administrative role — roughly half of the position involves general office administration, with the remaining time split across HR support and payroll support functions.
We want someone who is organized, diplomatic, and sharp enough to handle sensitive HR and payroll tasks competently alongside a broad range of administrative work
General Administration (~50%)
HR Support (~25-30%)
Payroll Support (~15-20%)
This is a great fit for someone who enjoys variety, wants exposure to HR and payroll without being boxed into either, and is looking for a well-rounded administrative role with room to grow into broader operational responsibility.
- Employee discounts
- Health insurance
- Paid time off
About the Role
We're looking for a sharp, adaptable Administrative Coordinator to be the operational backbone of our office. This is primarily an administrative role — roughly half of the position involves general office administration, with the remaining time split across HR support and payroll support functions.
We want someone who is organized, diplomatic, and sharp enough to handle sensitive HR and payroll tasks competently alongside a broad range of administrative work
General Administration (~50%)
- Manage day-to-day office operations, correspondence, and scheduling
- Maintain files, records, and documentation systems
- Support leadership with calendar management, meeting coordination, and follow-up
- Handle vendor communications, ordering, and office logistics
- Assist with special projects as they arise across departments
- Serve as a point of contact for internal and external inquiries
HR Support (~25-30%)
- Assist with onboarding and offboarding paperwork and logistics
- Maintain employee files and ensure compliance documentation is current
- Support benefits administration and respond to routine employee questions
- Help coordinate recruiting logistics (scheduling interviews, posting roles, etc.)
- Escalate sensitive or complex HR matters appropriately rather than resolving them solo
Payroll Support (~15-20%)
- Assist with timesheet collection, review, and data entry
- Support payroll processing tasks under guidance
- Help reconcile basic payroll-related records
- Flag discrepancies for review rather than independently resolving complex payroll issues
- Maturity, diplomacy, and sound judgment — this role touches sensitive information and requires discretion
- Strong general administrative and organizational skills
- Some exposure to HR and/or payroll tasks — through a prior generalist, office manager, or administrative role — is a plus
- Comfort learning new systems and taking on responsibility as trust is established
- Excellent written and verbal communication
- Proficiency with standard office software (Microsoft Office/Google Workspace); familiarity with payroll or HRIS systems is a bonus, not a requirement
- A generalist background where HR/payroll was one part of a broader role, rather than the sole focus of your career
This is a great fit for someone who enjoys variety, wants exposure to HR and payroll without being boxed into either, and is looking for a well-rounded administrative role with room to grow into broader operational responsibility.
Numbers & Facts
| Location | Smithtown, NY |
| Job Type | Full-time |
| Industry | Staffing/Employment Agencies |
| Salary | $15–$20 Per Hour |
| Company Size | 1 to 9 employees |
| Year Founded | 2007 |
| Website | http://cohires.com/ |
About Company
Corporate Hiring Solutions offers you exclusive access to the world! Our formula for success enables us to help organizations overcome the challenges of placement that are unique to their needs.
Our clients maintain a high level of retention among employees with each placement we make.
Our policy has always been to demonstrate professionalism with the highest ethical standards.
Services
Our team manages expectations, communicates with our clients and candidates, and as a result our exclusive retention program ensures both client and candidate satisfaction. Our detailed interviewing process allows Corporate Hiring Solutions to evaluate the talent in the marketplace and match, upon completion of our identification and our evaluation process we provide a detailed summary.
Providing qualified professionals for the following positions:
- Executive Assistants
- Operations
- Logistics
- Sales
- Customer Service
- Marketing Manager/Director
- Finance/Accounting
- Human Resources
- IT
- Graphic Designers/Creative
- and much more...
Skills
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