The Eunice Walker Johnson School of Education and Social Sciences invite applications for a full-timeAdministrative Assistant to provide high-level executive, operational, and academic support to theOffice of the Dean. The successful candidate will serve as a confidential assistant to the Dean and tothe chairs, directors, and coordinators of the School’s academic programs. This is a mission-critical rolethat supports faculty operations, student services, fiscal processing, and accreditation activities within adynamic liberal arts environment.ESSENTIAL RESPONSIBILITIESExecutive & Administrative Support• Serve as the confidential assistant to the Dean and to the School’s chairs, directors, andcoordinators.• Manage the Dean’s calendar, correspondence, and meeting logistics, including scheduling,agendas, and follow-up communications.• Prepare minutes for meetings convened by the Dean; archive and distribute minutes to facultyand stakeholders as appropriate.• Draft, format, and proofread letters, memoranda, reports, and presentations on behalf of theOffice of the Dean.• Maintain the strictest confidentiality regarding faculty, staff, and student information at all times.Office Operations & Communication• Greet faculty, students, and visitors professionally and respond to telephone and email inquiries ina timely manner.• Collect, sort, and distribute departmental mail.• Maintain organized electronic and paper filing systems, including secure storage of sensitiverecords.• Inventory and order office supplies; submit work orders to Facilities to ensure a safe andfunctional work environment.• Supervise and coordinate the work of assigned work-study students.Academic & Student Support• Support pre-registration and registration activities for the School’s programs.• Assist with the preparation and distribution of academic materials, including syllabi, advisingdocuments, and student tracking forms.• Provide front-line support to students with general inquiries and refer specialized concerns toappropriate faculty or administrators.• Support faculty in coordinating field experience, clinical placement, and internship documentation.Fiscal & Procurement Support• Process requisitions, purchase orders, travel authorizations, and reimbursement requests throughJenzabar.• Maintain accurate records of grant disbursements, expenditures, and accountabilitydocumentation.• Verify and submit work-study and student worker payroll hours within institutional deadlines.Accreditation, Assessment & Records• Provide administrative support for institutional and programmatic accreditation cycles, includingCAEP, CSWE, NAEYC, SACSCOC, and other applicable bodies.• Assist with the organization, indexing, and archiving assessment evidence, faculty credentials,and program documentation.• Support the preparation of reports, including weekly direct reports, annual assessment reports,and Title III documentation.General• Adhere to all Talladega College policies and procedures.• Demonstrate punctuality and consistent attention to institutional deadlines.• Perform other duties as assigned by the Dean or designee.
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