Administrative assistant

Job Description

As the Administrative Assistant at ASC Global, you will play a key operational role in ensuring the efficient day-to-day functioning of our Tamarac, FL headquarters. This on-site position requires an organized, detail-oriented, and proactive professional who can support executive leadership, streamline administrative workflows, and contribute to a high-performance office environment.

You will be directly responsible for managing office logistics, supporting internal teams, coordinating communications, and maintaining accurate records. Your contributions will help drive productivity, support company objectives, and create a positive, collaborative workplace culture.

Key Responsibilities

• Administrative Support: Provide high-level administrative assistance to executives and department heads, including calendar management, travel coordination, and meeting preparation.
  

• Office Operations: Maintain the smooth daily operations of the office, including supplies management, mail handling, equipment maintenance, and vendor coordination.
  

• Communication Management: Serve as the first point of contact for internal and external stakeholders, managing calls, emails, and in-person inquiries with professionalism and efficiency.
  

• Documentation & Reporting: Prepare and maintain accurate records, spreadsheets, meeting minutes, and reports as needed to support various departments.
  

• Scheduling & Coordination: Organize internal meetings, conference calls, company events, and appointments while ensuring effective time management across teams.
  

• Process Optimization: Support the implementation and refinement of administrative processes to improve workflow and productivity.
  

• Project Assistance: Collaborate with HR, finance, and sales teams to provide support on special projects, employee onboarding, and internal communications.
  

• Team Collaboration: Foster a positive office culture by supporting employee engagement efforts and serving as a liaison between departments.
  

• Compliance & Confidentiality: Maintain confidentiality of sensitive information and ensure compliance with internal policies and procedures.
  

Requirements

Qualifications

Required

• 2+ years of administrative, office coordination, or executive assistant experience
  

• Strong organizational and multitasking skills with attention to detail
  

• Excellent verbal and written communication abilities
  

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  

• Familiarity with Microsoft Teams, Google Workspace, or Zoom is a plus
  

• Ability to work independently and manage multiple priorities in a fast-paced environment
  

• Professional demeanor, strong interpersonal skills, and a customer-service mindset
  

Preferred

• Associate's degree or higher in Business Administration or a related field
  

• Experience supporting executive teams in a corporate or high-growth environment
  

• Bilingual in English and Spanish is a plus
  

What We Offer

• Salary: $36,000–$40,000 per year, based on experience and qualifications
  

• 100% Employer-Paid Health & Dental Insurance
  

• Collaborative and high-energy culture with team-building events and company outings
  

• Clear pathways for career development and advancement
  

• Opportunity to contribute to the strategic operations of a rapidly growing company
  

Work Requirements

• Ability to Commute: Tamarac, FL 33321 (Required)
  

• Ability to Relocate: Must relocate to Tamarac, FL 33321 before starting work (Required)
  

• Work Location: In person
  

Benefits

What We Offer

• Salary: $36,000–$40,000 per year, based on experience and qualifications
  
• 100% Employer-Paid Health & Dental Insurance
  
• Collaborative and high-energy culture with team-building events and company outings
  
• Clear pathways for career development and advancement
  
• Opportunity to contribute to the strategic operations of a rapidly growing company