Administrative Assistant- Temp to Perm

Responsibilities:

This position requires the incumbent to provide administrative support to the Executive Director, President to Stony Brook Community Medical, PC and assist the Chief Financial Officer and Human Resources Department. This position is essential to ensure efficient operation of the office. You will support these administrators through a variety of tasks related to organization and communication within and outside the department.

Essential Job Functions:

• Schedule meetings and keep calendars.
• Answer and direct phone calls.
• Order supplies.
• Prepare payment requisitions.
• Open, sort and distribute mail.
• Coordinate maintenance of office equipment.
• Maintain confidential files.
• Scan and maintain documents and files.
• Prepare meeting materials and handouts.
• Assist in day-to-day operations of department.
• Maintain office environment to ensure productivity.
• Perform all other duties as assigned by management.
• Schedule meeting on Outlook calendar for Ray and Jenn
• Minutes of all MSO meetings, Network meetings, OPS meetings, quarterly meetings and any other meetings as needed.
• Schedule MSO meetings, Network meetings OPS meetings and quarterly meetings and any other meetings as needed.
• Answer Ray and Jenn's telephone when they are not available.
• Follow through to completion all tasks assigned.
• Prepare PSAs for contracts
• Updates all reporting books, financials, month ends, etc.
• Create the contract folders once signed in Rays office
• Follow up on signatures on documents when needed
• Prepare documents needed to be signed by SBCM President.
• Position requires extreme confidentiality regarding all matters.
• Position requires extreme professionalism at all times.
• Complete a variety of tasks as assigned by Ray and Jenn.
• Ensure kitchen is stocked with supplies at all times.
• Ensure large conference room is stocked with supplies at all times.
• Responsible for reviewing inventory of kitchen and office supplies.