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Administrative Support Jobs in Tucson, AZ

Administrative Assistant

City of Tucson Arizona

Tucson, AZ

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JOB DETAILS
SALARY
$19.97–$29.95 Per Hour
SKILLS
Administrative Skills, Analysis Skills, Billing, Billing Records, Calendar Management, Communication Skills, Contract Management, Contract Processing, Customer Support/Service, Data Collection, Documentation Standards, Financial Administration, Identify Issues, Leadership, Logistics, Mail Processing, Maintenance Services, Multitasking, Newsletter, Office Equipment, Operational Support, Order Processing, Order Supplies, Physical Demands, Prepare Correspondence, Problem Solving Skills, Public Safety, Purchasing/Procurement, Reconciliation, Record Keeping, Secondary School, Spreadsheets, eLearning
LOCATION
Tucson, AZ
POSTED
Today
Posting Close Date
Applicants must submit their completed application by 08-03-2026 at 11:59 p.m. MSTApplication and Special Instructions
IMPORTANT:

• A resume and cover letter must be uploaded, applications submitted without
a resume and cover letter will be considered incomplete and will not be
considered for this position.

• Cover letter should not exceed (1) page and should address the following:

o The software or systems you are most skilled in, along with a specific
example of how you've used them to solve a problem or improve a
process.

o Why you are the ideal candidate for this position.

Recruiter Contact information: Toni.Linden@tucsonaz.gov

The Administrative Assistant will primarily serve the SSB team and will be responsible for:

• Providing comprehensive administrative support to department leadership,
bureaus, and assigned programs.
• Prepare, edit, format, and distribute correspondence, reports, agendas,
meeting minutes, bulletins, and other official documents.
• Coordinate meetings, training, special events, tours, and onboarding
activities, including scheduling, logistics, and resource preparation.
• Maintain accurate electronic records, database, spreadsheets, filing system,
and training documentation in accordance with departmental standards.
• Support financial administrative functions, including purchasing, inventory
management, invoice processing, contract tracking, and account
reconciliation.
• Provide front office support by responding to inquiries, greeting visitors,
managing communications, and delivering exceptional customer service.
• Maintain departmental resources, standard operating documents, training
materials, and electronic learning platforms to support operational readiness.
• Manage multiple priorities and special projects while exercising sound
judgment, maintaining confidentiality, and ensuring accuracy in a fast-paced
public safety environment.
Position Specific Summary

The Administrative Assistant position at the City of Tucson's Public Safety Communication Department performs research and analytical work in support administrative, financial, and personnel functions.

Work is performed under the supervision of the Management Assistant. This position does not supervise.

Duties and Responsibilities
  • Reviews and processes invoices, deposits, and payments by maintaining spreadsheets, logs, and/or files.
  • Prepares financial documents or billings by performing financial calculations, monitoring petty cash, monitoring contracts and reconciling accounts.
  • Takes inventory and orders supplies or equipment from approved merchants and vendors as needed.
  • Schedules meetings, appointments, or training sessions by using calendaring software.
  • Researches, prepares and processes paperwork and other materials by compiling data, creating, preparing and reviewing correspondence.
  • Troubleshoots office equipment issues, submits work orders, and requests appropriate repair services as needed.
  • Prepares newsletters or other informative materials for distribution to stakeholders within the department or organization.
  • Performs all other duties and tasks as assigned.


Working conditions:

Mostly office environment.
All duties and responsibilities listed are subject to change.
MINIMUM QUALIFICATIONS
Education
6 months post high schoolExperience
One (1) year of relevant experienceEquivalency

Any combination of relevant education and experience may be substituted on a year-for-year basis.
License/Certifications
Preferred Qualifications
Responsibilities-
Six (6) months post high school and one (1) year of directly related experience.
*Any combination of relevant education and experience may be substituted on a year-for-year basis.POSITION DETAILS
Job Profile
J0231 - Administrative Assistant
View full job profile including classification specifications and physical demands at
Compensation Grade
G104Hourly Range
$19.97 - 29.95 USD
The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
Fair Labor Standards Act (FLSA)
Non-ExemptPosition Type
RegularTime Type
Full timeDepartment
Public Safety CommunicationsDepartment Link
Background Check

This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.
ABOUT US
Benefits

The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at
Citizenship

The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services. The City of Tucson does not offer visa sponsorship.
The City of Tucson is an Equal Opportunity/AffirmativeAction/Veterans/Disability Employer

The city does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD).

ADA Accessibility Compliant Form

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at EmployeeLeaves@tucsonaz.gov.
Recruiter Name
Toni LindenRecruiter Email
pscd_hr@tucsonaz.gov
For general Human Resources questions please contact 520-837-4190.

About the Company

C

City of Tucson Arizona

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