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Skills
Administrative Skillsunmatched
Analysis Skillsunmatched
Budgetingunmatched
Calendar Managementunmatched
Clinical Information Systemsunmatched
Clinical Researchunmatched
Clinical Trialunmatched
Clinical Trial Managementunmatched
Conference Managementunmatched
Documentationunmatched
Email Management/Administrationunmatched
Establish Prioritiesunmatched
Expense Trackingunmatched
Mail Processingunmatched
Maintain Complianceunmatched
Operationsunmatched
Operations Managementunmatched
Plan Meetingsunmatched
Policy Developmentunmatched
Policy Implementationunmatched
Problem Solving Skillsunmatched
Procedure Developmentunmatched
Quality Assuranceunmatched
Quality Controlunmatched
Reconciliationunmatched
Regulationsunmatched
Regulatory Complianceunmatched
Research Administrationunmatched
Resource Managementunmatched
Team Playerunmatched
Travel Planningunmatched
University/School Regulationsunmatched
Willing to Travelunmatched
Writing Skillsunmatched
Description
Coordinate the departmental daily operations by providing administrative support to the director and Clinical Research Administration (CRA) Team.
Maintain complex calendar(s) for assigned staff, using significant judgement and initiative, regularly prioritizing and arranging meetings, conferences and appointments.
Arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed.
Plan and arrange meetings; communicate arrangements to appropriate individuals.
Serve as liaison to internal and external stakeholders concerning information or complaints.
Serve as primary point of contact during implementation of new policies, procedures or practices.
Assist the OnCore Clinical Trial Management System (CTMS) teams with email management, scheduling training, data QA/QC, and database entry.
Prepare online routing in the UAccess Research System, and support clinical trial budget team as needed.
Act as a liaison with internal/external stakeholders to foster collaborative partnerships.
Evaluate and recommend changes to department operations to ensure efficiencies and compliance with University and regulatory agencies' policies and regulations.
Use judgement to review incoming mail, compose correspondence replies on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources.
Prepare or direct preparation of minutes, notices, website, manuals, agendas and correspondence with all supporting documentation, requiring application of an extensive specialized knowledge of the assigned functional area.
Summarize reports and information to facilitate review by supervisor and investigate, evaluate and resolve problems within scope of position.
Maintain and reconcile expenses for departmental account; monitors expenditures and performs simple analysis on accounts and resource allocation.
Prepare both special and recurring reports for supervisor and authorizing payments within prescribed limits and university guidelines, making recommendations for purchases.