Administrative Assistant

Title: Administrative Assistant
Location: Tulsa, OK
Duration: 4 Months

Job Summary
The Administrative Assistant provides clerical and administrative support to executive staff.
 
Job Responsibilities

• Prepare correspondence, memoranda, reports and other documents pursuant to management requests, all while maintaining a high degree of confidentiality.
• Prepare and distribute meeting minutes according to established protocols.
• Organize and maintain hardcopy and paperless records and forms according to established protocols.
• Screen, receive and direct telephone calls and visitors.
• Schedule and maintain calendar of appointments, meeting and travel itineraries.
• Coordinate related arrangements.
• Distribute mail, reports, memoranda and other documents pursuant to management request.
• Order and maintain office supply inventory.
• Decision Making: Independent judgment in making minor decisions where alternatives are limited, and standard policies/protocols have been established.
• Working Relationships: Works with internal customers via telephone or face to face interaction. Works with external customers via telephone or face to face interaction. Works with other healthcare professionals and staff.

 
Required Skills & Experience

• Three (3) years of secretarial experience.
• Demonstrated ability to maintain a high degree of confidentiality.
• Working knowledge of MS Word, Access and PowerPoint as might be required in the preparation of memoranda and reports.
• Working knowledge of established operations policies and procedures.
• Effective interpersonal, written and oral communication skills.
• Ability to organize and prioritize work in an effective and efficient manner.
• Ability to be detail oriented as might be required in the examination of numerical data.

 
Required Education
- High School Diploma or GED.
 
Must Have

• Flexible on tasks assigned
• Team mentality
• Willing to follow instructions

 
Nice to Have

• Experience working on Workers Comp claims
• MS Excel