Administrative Assistant

Administrative Assistant

Location: Vadnais Heights, MN - Onsite

What is IP Corporation?

IP Corporation is a privately held, family-owned chemical manufacturing organization with more than 70 years of stability, innovation, and growth. Headquartered in Minnesota, IP Corporation supports a portfolio of operating companies that manufacture and distribute resins, gel coats, composite materials, and specialty polymer solutions used across a wide range of industrial applications.

Our operating companies, Interplastic Corporation, North American Composites, HK Research, and Molding Products, work together to deliver technical expertise, high-quality products, and long-term partnerships to customers around the world. We are known for our customer-first mindset, strong technical capabilities, and collaborative culture built on trust and continuous improvement.

What is an Administrative Assistant?

The Administrative Assistant is responsible for providing day-to-day administrative support to ensure efficient office operations and support across teams. This role works closely with leadership and cross-functional teams to coordinate schedules, manage documentation, and support various administrative processes. The position plays a key role in maintaining organization, improving workflow efficiency, and supporting overall business operations.

What You Can Expect to Do as an Administrative Assistant:

• Provide administrative support including scheduling meetings, managing calendars, and coordinating logistics.
• Prepare, organize, and maintain documents, reports, and records.
• Support internal communication and coordination across departments.
• Assist with data entry, filing, and maintaining accurate records.
• Coordinate travel arrangements, meetings, and events as needed.
• Handle incoming communications including emails, calls, and inquiries.
• Support onboarding activities and general office operations.
• Assist with special projects and ad hoc administrative tasks.
• Ensure office supplies and resources are maintained and organized.

What We Are Looking For in an Administrative Assistant:

Required Qualifications

• High school diploma or equivalent required.
• 1-3 years of administrative or office support experience.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and ability to handle multiple priorities.
• Ability to work independently and as part of a team.
• Professional demeanor and ability to handle confidential information.

Preferred Qualifications

• Associate or bachelor's degree preferred.

Why Join IP Corporation?

• Be part of a stable, privately held organization with more than 70 years of success and industry leadership.
• Competitive benefits including medical, dental, vision, generous PTO, and a 401(k) with company match.
• Opportunity to make a meaningful impact in a collaborative, values-driven organization where your contributions matter.
• Work alongside experienced professionals in an environment that encourages continuous learning, development, and career growth.
• Join a culture built on teamwork, integrity, innovation, and long-term customer partnerships.
• Contribute to products and solutions that support a wide range of industries across North America and beyond.
• Enjoy the benefits of a company that combines the stability of an established organization with the agility and entrepreneurial spirit to drive innovation and continuous improvement.

Physical Requirements and Work Environment

• Ability to work in an office environment.
• Ability to sit, stand, and use computer equipment for extended periods.
• Ability to occasionally lift office supplies and materials as needed.

IP Corporation is an Equal Opportunity Employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic in accordance with applicable laws.

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Monday-Friday, 8:00am - 4:30pm