Administrative Assistant - Wastewater

Administrative Assistant - Wastewater

Salary

$41,142.40 - $51,438.40 Annually

Location

Public Works, 2123 Market St Baytown, TX

Job Type

Full Time

Job Number

27-00001

Department

PUBLIC WORKS & ENGINEERING

Opening Date

10/16/2026

• Description
• Benefits
• Questions

Job Summary

Join our dynamic team as an Administrative Assistant in the Wastewater Division of the Public Works & Engineering Department! In this role, youll provide crucial support to our team by managing schedules, handling correspondence, and assisting with project coordination. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to multitask in a fast-paced environment. If youre passionate about contributing to essential public services and thrive in a collaborative setting, we encourage you to apply today!

The Administrative Assistant facilitates the efficient operation of the Wastewater Division by providing administrative, clerical, purchasing, and records management support to the Wastewater Superintendent and division staff. This position is central to the divisions compliance efforts, directly supporting the Capacity, Management, Operations, and Maintenance (CMOM) program and managing recordkeeping and deadlines associated with the Citys wastewater consent decree. Daily responsibilities include coordinating schedules, processing invoices and purchasing documentation, assisting with budget tracking, and managing work orders and training records. Serving as the primary point of contact, the Administrative Assistant ensures clear communication between staff, City departments, vendors, and the public while maintaining accuracy, discretion, and sound judgment under competing priorities.

Duties

• Provides daily clerical support to the Superintendent and staff, managing correspondence and routing public or operational inquiries to the correct personnel.
• Prepares purchase requisitions, obtains vendor quotes, reviews invoices for accuracy, and coordinates with Finance to resolve billing discrepancies.
• Enters and updates maintenance assignments in Cityworks, and compiles operational, laboratory, and staff data into spreadsheets to support CMOM reporting.
• Manages division calendars, coordinates vendor appointments, prepares meeting materials, and drafts or proofreads formal letters and reports.
• Tracks division expenditures to assist with budget preparation, and monitors service contracts and agreement renewal dates.
• Maintains a calendar of consent decree deliverables and CMOM milestones, alerts staff of upcoming deadlines, and organizes inspection and laboratory records.
• Reviews time sheets and overtime records for payroll processing, and tracks employee licenses, continuing education hours, and training registrations.
• Organizes paper and electronic files according to retention procedures, monitors office supply inventory, and assists with fleet service scheduling.
• Supports emergency response efforts by maintaining active contact lists and tracking staff assignments and expenditures during major storms or power outages.
• Performs all other duties as assigned.

Minimum Qualifications

Required:

• High school diploma or equivalent (GED).
• Three (3) years of progressive administrative, clerical, office support, or closely related experience.
• Advanced computer processing skills.
• Valid driver's license with an acceptable driving record (must obtain TX driver's license within 90 days).

Preferred:

• Associates or Bachelor's Degree in a related field.
• Bilingual (Spanish).
• Prior municipal government experience.
• Municipal procurement, purchase orders, invoice processing, budget tracking.
• Experience supporting environmental compliance programs, consent decree reporting, or CMOM (Capacity, Management, Operations, and Maintenance) documentation.

Knowledge, Skills and Abilities

• Knowledge of office administration, business correspondence, records management, confidentiality, purchasing, invoice processing, expenditure tracking, and payroll documentation.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook, with the ability to learn Cityworks and other specialized software.
• Skill in accurate data entry, proofreading, preparing correspondence and reports, maintaining records, performing basic calculations, and identifying discrepancies or missing information.
• Ability to organize work, manage competing priorities, track assignments and deadlines, maintain documentation, and reconcile routine administrative and financial records.
• Ability to communicate effectively, provide professional customer service, follow up tactfully, and maintain positive working relationships with employees, supervisors, vendors, other City departments, and the public.
• Ability to learn wastewater terminology, facility operations, CMOM program requirements, and consent decree obligations to maintain documentation, track deadlines, and flag items requiring attention.
• Ability to work independently, exercise sound judgment, recognize when guidance is needed, and promptly communicate urgent operational concerns.
• Ability to work in an office environment, make occasional visits to City facilities while following safety procedures and using required PPE, and occasionally work outside normal business hours for deadlines, meetings, or emergency support.

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well - 365 days a year.

Medical

• United Healthcare
• Effective the first day of the month following 30 days of employment
• Annual Deductible (Network) $750 Indiv/$2,250 Family
• In-Network Benefit 80%/20% after plan deductible
• $50 co-pay (general visit)
• RX - $10 Generic/$40 Formulary/$75 Non-Formulary
• Flexible Spending Accounts: Healthcare and Dependent Care expenses
• FREE virtual visits

Dental

• Cigna Dental PPO & DHMO
• Effective the first day of the month following 30 days of employment
• Preventative & diagnostic covered at 100%
• Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO

Vision

• Superior Vision
• Effective the first day of the month following 30 days of employment
• In-Network exam co-pay $10 & $25 materials co-pay
• Frames: $140 Allowance - Contact Lenses: $160 Allowance

Holistic Health & Wellness

• Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan
• FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance
• Gym partnership with Lee College Wellness Center & swimming pool for $58/year
• Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more!
• Sick Leave Pool providing participants additional paid sick time if accruals are exhausted.
• SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices

Retirement

• Texas Municipal Retirement System:

• 7% employee contribution with a 14% employer match

• 5 year vesting

• Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60

• FREE Life Insurance coverage up to 1X your base annual salary

• MissionSquare 457 and 457 Roth IRA plans: additional voluntary employee participation

Disability Insurance

• Equitable:
• Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability
• Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability

Training and Tuition Assistance

• The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values
• Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance

Generous Paid Sick, Vacation, & Holiday Leave

• 10 holidays per year and one personal employee day per year
• 15 days sick leave per year
• Starting at 10 days of vacation per year; up to 25 days per year
• Sick and Vacation hours roll over annually up to the maximum limit
• 15 days Paid Parental Leave

To explore all of the benefits we offer, please visit: baytownlife.com

01

What is your highest level of education?

• High School Diploma/GED
• Associates Degree
• Bachelors Degree
• Masters Degree or higher
• None of the above

02

How many years of progressive administrative, clerical, office support, or closely related experience do you possess?

• Less than 3 years
• 3 - 4 years
• 4 - 5 years
• 5+ years

03

Do you have a valid drivers license with an acceptable driving record? (Must obtain TX drivers license within 90 days)

• Yes
• No

04

Which best describes your level of computer processing skills?

• Beginner
• Intermediate
• Advanced
• None of the above

05

If you are bilingual in which language are you most proficient?

• I am not bilingual
• Spanish
• Vietnamese
• Chinese
• French
• Urdu
• Other
• American Sign Language

06

Do you have any prior municipal government experience?

• Yes
• No

07

Do you have experience supporting environmental compliance programs, consent decree reporting or CMOM (Capacity, Management, Operations and Maintenance) documentation?

• Yes
• No

Required Question

Employer City of Baytown

Address 2401 Market Street

Baytown, Texas, 77520

Phone 281-420-6520

Website http://www.baytown.org