Administrative Assistant

Job description

ADMINISTRATIVE
ASSISTANT

ABOUT SECURITY BY DESIGN / WIRE WORKS BUSINESS SYSTEMS

Security by Design (SBD) is a full-service security contractor specializing in the design, installation, implementation, and maintenance of a comprehensive range of integrated access control, alarm monitoring, building turnstiles, digital video imaging and recording systems; and networking-based security technologies.

Wire Works Business Systems, Inc. (WW) is an integrated technology contractor currently offering a diversity of products and services. We specialize in low voltage infrastructure cabling for voice, data, fiber, and all building technology systems. Wire Works Designs Installs and maintains sound masking systems, audio visual systems and video conferencing systems, POE lighting systems and distributed cellular enhancement systems.

Job Title: Administrative Assistant

Position Overview:
We are looking for an experienced and coordinated Administrative Assistant to join our team. This position requires a versatile individual who has experience in calendaring, email answering, answering telephones, customer service, etc. We are looking for someone who is well-organized, efficient, professional, one who is a great team player while also being able to work on and complete tasks independently. This is a role that will be crucial to the senior management, the team members, and the clients.

Duties & Responsibilities:
Answering phones for the office and management team
Managing calendar and scheduling tasks for upper level management
Managing emails from upper level management
Ordering office supplies and keeping inventory of office supplies
Processing client COI requirements; updating, maintaining, and new requests
Working with insurance broker to ensure job site requirements are met

Required Skills:
1+ year administrative assistant experience
High school diploma required. Associate’s degree or Bachelor’s degree preferred.
Strong computer skills including intermediate/advanced MS Word, Excel, and PowerPoint.
Strong proofreading and editing skills.
Advanced communication skills (verbal, written, electronic) and superior phone skills.
Multi-tasking ability and able to function under pressure and tight deadlines.
Thrives in a fast-paced environment.

Office Environment Details:
This role will be Westbury, New York
The ideal candidate will thrive under managers who are direct communicators, and concise business leaders

Compensation Details:
Salary range is $20-25 per hour
Benefits such as health insurance, dental, and vision are available after 90 days.
Matching 401K plane
Performance bonuses are available on an annual basis.