Administrative Assistant | Youth In Transition School

Join Our Team as a Youth in Transition (YIT) Administrative Assistant

Help create a welcoming, organized, and supportive school environment where young people can thrive.

At NCIA, we believe in Changing Lives, One Person at a Time. Our Youth in Transition School (YIT) serves students with unique educational and behavioral support needs, helping them build skills, confidence, and pathways to future success. We are seeking a dedicated and detail-oriented Administrative Assistant who is passionate about making a difference in the lives of youth while supporting a dynamic school team.

Why This Role Matters

As the first point of contact for students, families, visitors, and staff, you will play a critical role in creating a positive and professional experience for everyone who enters our school. Your organizational skills, customer service mindset, and commitment to excellence will help keep our school running smoothly while supporting the educational success of the students we serve.

Position Details

Position: YIT Administrative Assistant

Location: Youth in Transition School (On-Site)

Reports To: Director of Education

FLSA Status: Non-Exempt

What You'll Do

Be the Heart of the School Office

• Welcome families, students, staff, and visitors with professionalism and warmth.
• Manage front office operations and daily administrative functions.
• Coordinate communications, meetings, school events, and schedules.
• Prepare and distribute correspondence, reports, and school announcements.

Support Student Success

• Assist with student enrollment, registration, transfers, and withdrawals.
• Maintain attendance records and support follow-up on absences.
• Prepare class lists, student reports, schedules, and other academic records.
• Serve as a trusted administrative resource for parents and guardians.

Maintain Accurate Records

• Manage student, staff, and school records with accuracy and confidentiality.
• Enter and update data using Microsoft Excel and school information systems.
• Organize files and documentation to support audits, inspections, and compliance requirements.

Support Staff and School Operations

• Assist with staff onboarding, scheduling, and internal communications.
• Help coordinate training activities and personnel documentation.
• Manage office and classroom supply inventories and purchasing processes.
• Track expenditures and maintain organized administrative records.

What We're Looking For

Required Qualifications

• High school diploma or equivalent.
• Two (2) or more years of administrative or office experience.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise good judgment.

Preferred Qualifications

• Administrative experience in a school or educational setting.
• Certification in office administration.
• Experience working in environments that support children, adolescents, or special education populations.

The Ideal Candidate

You are:

• Organized and dependable.
• Friendly and approachable.
• Calm under pressure and capable of balancing competing priorities.
• Passionate about supporting students and educational professionals.
• Committed to creating a positive and inclusive environment for youth and families.

Why Join NCIA?

When you join NCIA, you become part of a mission-driven organization committed to empowering individuals and strengthening communities. Our team members have the unique opportunity to make a meaningful impact every day while working alongside dedicated professionals who share a passion for service and excellence.

If you're looking for a rewarding career where your administrative talents help support life-changing educational experiences for youth, we'd love to hear from you.

Apply today and help us continue Changing Lives, One Person at a Time.

NCIA is an Equal Opportunity Employer and welcomes applicants from all backgrounds and experiences.