Administrative Assistants

Announcement

Details

Open Date 10/28/2026 Requisition Number PRN46604B Job Title Administrative Assistants Working Title Administrative Assistant II - Pathology Career Progression Track S00 Track Level S2 - Intermediate FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 hours @ 1.00 FTE; 30 hours @ 0.75 FTE Full Time or Part Time? Full Time Shift Day Work Schedule Summary

Monday - Friday, hours to be arranged with supervisor. This is an on-site position in upper campus, Bldg 379 (map).

VP Area U of U Health - Academics Department 00247 - Pathology Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 10.92 - 21.81 Close Date 01/28/2027 Priority Review Date (Note - Posting may close at any time) Job Summary

JOB SUMMARY

This position provides administrative support for the ongoing Faculty Administration processes in the Department of Pathology.

Responsibilities consist of assisting the coordination of annual processes, including Faculty Review and Advancement (FRA), Career-line, Adjunct, and Visiting (CAV) annual processes, TFR and CFR reviews. This position creates and maintains faculty files based on the policies of the University and guidelines of Faculty Administration.

Additionally, this position assists in ensuring faculty leave protocols are in compliance with School of Medicine and Pathology Department policies. They assist with faculty recruitment, onboarding and credentialling administrative processes.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Job Level S2 | S22732 Administrative Assistant II | Hourly/Non-Exempt | Grade S14

ESSENTIAL FUNCTIONS

• Assist in the coordination of the yearly Faculty Review and Advancement (FRA), Tenured Faculty Review (TFR) and Career-line Faculty Review (CFR) processes, including attending, facilitating and recording meetings.
• Maintain and update files and reports for adjunct faculty, including the collection of annual review materials and assisting in the coordination of the annual contract review process.
• Ensure adherence to University policies and School of Medicine guidelines.
• Other recruitment, faculty affairs and administrative duties as assigned.
• Candidate must have the ability to work independently, multitask and maintain confidentiality.
• Assist in the coordination of new faculty appointment processes and procedures for the Department of Pathology.
• Work with Department leadership to administratively support faculty search and recruitment activities and committees.
• Other department administrative duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, II: Requires at least 1 year of related experience.

Preferences

PREFERENCES

Strong written and verbal skills. Strong computer skills.

Type Benefited Staff Special Instructions Summary

This is a full-time, fully benefited position that can accommodate 1.00 FTE (40 hours/wk), or 0.75 FTE (30 hours/wk), depending on preference of candidate.

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • What is your highest level of completed education?

• None

• High School Diploma or Equivalent

• Associate Degree

• Bachelor's Degree

• Master's Degree

• Doctorate Degree

• • How many years of related work experience do you have?

• Less than 2 years

• 2 years or more, but less than 4 years

• 4 years or more, but less than 6 years

• 6 years or more, but less than 8 years

• 8 years or more, but less than 10 years

• 10 years or more, but less than 12 years

• 12 years or more, but less than 14 years

• 14 years or more

• • Are you legally authorized to work in the United States?

• Yes

• No

• • Will you now or in the future require visa sponsorship for employment?

(Open Ended Question)

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter