Administrative Associate 2

Administrative Associate 2 1519093

• Hourly pay: $35/hr
• Worksite: Leading university (Stanford, CA 94305 - Hybrid)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 30 hours/week, 3 Month Assignment (With possibility of extension)

A leading university seeks an Administrative Associate 2 to provide administrative and operational support, including events, calendars, communications, financial transactions, and office operations.

Administrative Associate 2 Responsibilities:

• Respond to inquiries and determine and take action, serving as a resource on a defined set of policies and procedures. Draft routine communications, coordinate the production and distribution of presentations, course handouts, grant proposals, conference materials, reports, brochures, and displays, and maintain approved website content.
• Schedule, organize, and run conferences, seminars, and events, including recommending vendors, overseeing materials, coordinating logistics, and acting as liaison with internal and external vendors, and plan and schedule calendars, resolve conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, including researching and resolving discrepancies, and provide human resources transactional support such as time cards, I-9s, and faculty affairs support.
• Maintain office supplies and equipment, obtain vendor quotations, coordinate routine maintenance, office moves, and minor renovation projects, and serve as point of contact for general maintenance, health and safety, and facility concerns, reporting incidents and tracking completion of required training.
• Guide and train student and/or contingent workers, including scheduling, assigning, and prioritizing workloads, setting deadlines, and reviewing work for quality and timeliness.

Administrative Associate 2 Qualifications:

• 3-5+ years of administrative experience.
• Bachelor's degree.
• Proficient computer skills, with demonstrated experience using office software and email applications.
• Ability to occasionally lift up to 10 pounds.

Shift:

• Monday to Friday, 9:00 AM to 4:00 PM, with flexible hours.
• Hybrid: onsite 3 days/week, remote 2 days/week.

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