Administrative Associate - General Management

We are looking for a talented Administrative Associate - Level II to join our General Management team in Kenner, LA.

In this role, you will make an impact in the following ways:

• Serveastheprimarypointofcontactforvisitors,employees,andbusinesspartners,providingprofessionalreceptionandadministrativesupport.

• Supportday-to-dayofficeoperationsbycoordinatingadministrativeactivities,managingdocumentation,andensuringrecordsareaccurateanduptodate.

• Assistwithnewhireonboardingandorientationactivities,helpingcreateapositiveandorganizedemployeeexperience.

• Coordinatemeetings,preparecommunications,takedetailedmeetingnotes,anddistributemeetingminutesandothermaterialsasneeded.

• Maintainemployeerecordsanduploaddocumentationintocompanysystemswhileensuringaccuracyandconfidentiality.

• Supportfacilityoperationsbycoordinatingmaintenancerequests,schedulingrepairs,assistingwithpurchaseorders(POs),andprocessinginvoices.

• Serveasaliaisonforfacility-relatedconcernsandhelpensureissuesareaddressedinatimelymanner.

• Prioritizemultipleresponsibilitiesinafast-pacedenvironmentwhiledemonstratingastrongsenseofurgencyandattentiontodetail.

• Buildpositiveworkingrelationshipswithemployeesacrossthebranchandsupportcross-functionalbusinessinitiatives.

• Completerequiredtrainingonatimelybasis.

• AdheretoallrelevantHealth,Safety&Environmentalpolicies,procedures,andlegislationandreportanyissuesorincidentstotheirsupervisor.

Key Responsibilities

• Providesadministrativeandofficemanagementsupportforbranchoperations.

• Servesasthefirstpointofcontactforvisitors,customers,andemployees,deliveringexceptionalcustomerservice.

• Coordinatesonboardingactivitiesandmaintainsemployeedocumentationandrecords.

• Attendsmeetings,capturesmeetingnotes,anddistributescommunicationsandfollow-upmaterials.

• Maintainsaccuraterecordsanduploadsdocumentationintointernalsystems.

• Assistswithfacilitymanagementactivities,includingmaintenancecoordination,vendorcommunication,POcreation,andinvoiceprocessing.

• Supportsbranchleadershipwithadministrativeprojectsandoperationalinitiatives.

• Demonstratesstrongorganizationalskills,attentiontodetail,andtheabilitytomanagemultiplepriorities.

• Handlesconfidentialinformationwithprofessionalismanddiscretion.

• Contributestoapositiveteamenvironmentwhilesupportingday-to-daybranchoperations.

Competencies:

• Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

• Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

• Customer focus - Building strong customer relationships and delivering customer-centric solutions.

• Ensures accountability - Holding self and others accountable to meet commitments.

• Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

• Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

• Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.

• Values differences - Recognizing the value that different perspectives and cultures bring to an organization. Education, Licenses, Certifications: High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations. Experience: Requires some work experience or intermediate level knowledge obtained through education, training or on-the-job experience.

• Provide branch reception and customer service

• Engage with customers/visitors to identify needs and provide guidance.

• Ensure contractor HSE compliance/adherence

• Maintain cash records and perform transactions

• Ensure HSE inspections are completed and documentation uploaded

• Maintain branch access to HSE documentation on cloud for compliance, audit and quick reference purposes

• Supervise facilities projects, monitor and report progress

Job Human Resources

Organization Cummins Inc.

Role Category On-site with Flexibility

Job Type Office

ReqID 2433986

Relocation Package Yes

100% On-Site No

Cummins and E-Verify

At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. Cummins validates the right to work using E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Visit http://EEOC.gov to know your rights on workplace discrimination.