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Administrative Associate Level IV General Management

Sunrise Systems Inc

Indianapolis, IN

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JOB DETAILS
SKILLS
Administrative Skills, Artificial Intelligence (AI), Budgeting, Communication Skills, Conflict Resolution, Customer Experience, Data Analysis, Data Visualization, Detail Oriented, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , Information/Data Security (InfoSec), Leadership, Maintain Compliance, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Organizational Skills, Plan Meetings, Reporting Dashboards, Schedule Development, Stewardship, Team Building, Team Player, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Indianapolis, IN
POSTED
1 day ago
Job Title: Administrative Associate – Level IV – General Management
Job ID:  26-02662
Location: Indianapolis, IN (DBU Headquarters), but also a few days per month in Columbus (COM)
 
Job Description:
 
Hours: 8 AM – 5 PM (Monday – Friday)
 
Short Description:
 
Acts as an extension of senior management ensuring a positive customer experience while being the representative of senior management to others. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, overseeing visitors, routing callers and answering questions and requests.
 
Full Description:
 
We are looking for a talented Administrative Associate - Level IV - General Management to join our team specializing in General Management for our Client Inc. facility in Indianapolis, IN.
 
In this role, you will make an impact in the following ways:
 
  • Serve as a trusted extension of senior management, ensuring a positive customer experience and representing leadership effectively across internal and external interactions.
  • Enhance executive efficiency by anticipating needs, proactively managing complex schedules, and coordinating seamless travel arrangements, expenses, and documentation.
  • Strengthen decisionmaking and communication by gathering, verifying, analyzing, and preparing highquality materials including memos, reports, presentations, speeches, and official communications.
  • Facilitate smooth, timely communication between senior management, employees, customers, media, vendors, and other external stakeholders.
  • Protect sensitive information by maintaining strict confidentiality and ensuring secure handling of executive files, records, and communications.
  • Support financial stewardship by monitoring, reviewing, and approving routine expenditures to maintain adherence to established budgets.
  • Demonstrate sound judgment by independently preparing documents, responding to correspondence and inquiries, coordinating meetings, and capturing and distributing accurate meeting minutes.
  • Contribute to team development by serving as a knowledgeable resource for colleagues with less experience and providing additional support to senior management as needed.
 
Qualifications and Competencies
 
 To be successful in this role you will need the following:
 
  • Strong communication skills to deliver clear, audiencespecific messages across multiple formats and ensure understanding at all levels.
  • A customerfocused mindset that builds productive relationships and consistently delivers solutions aligned with stakeholder needs.
  • The ability to hold yourself and others accountable, ensuring commitments are met and work is executed with reliability and integrity.
  • Effective planning and prioritization skills to align daily work with organizational goals and manage competing demands efficiently.
  • Proficiency in data analytics and data visualization to interpret qualitative and quantitative information, uncover meaningful insights, and present findings through compelling reports and dashboards that support datadriven decisions.
 
Education/Experience
 
  • High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
  • Significant work experience and in-depth knowledge obtained through specialized training and relevant experience.
 
Qualifications for Internal Candidates
 
Additional Information
 
This is a Hybrid role with time being spent at the Primary Location of Indianapolis, IN (DBU Headquarters) but also a few days per month in Columbus (COM).
 
Key Attributes needed for this role:
 
  • Collaborative Mindset: Success in this role requires the ability to work seamlessly across teams and with senior leadership, fostering strong relationships and contributing to a cohesive, high-performing environment.
  • Strong Writing Skills: Clear, concise, and professional written communication is essential. Strong PowerPoint and Excel skills are needed in supporting global presentations and some basic data analysis.
  • Strong Organizational Skills and Attention to Detail: This role will require the selected candidate to be highly organized and capable of understanding and managing across many company dimensions. It is essential that the selected candidate is highly organized and capable of navigating and managing across multiple dimensions with precision and reliability to ensure the supported stakeholder maintains consistent communication and engagement with all other business partners.
  • Proactive Experience in Global Travel and Event Coordination: This role requires the selected candidate to have an experience and understanding for scheduling travel as the supported stakeholder will have intense and intricately coordinated travel.
  • Leadership Presence and Resilience: The Executive Assistant will be representing the supported Stakeholder across the organization. This will involve leading and coordinating with Executive Admins across business units to align on staff meetings, business reviews, travel priorities, and conflict resolution. The ideal candidate must be collaborative, confident, and composed—able to navigate a fast-paced environment.
  • Clear, Consistent, and Confidential Communication: Strong communication is critical to success in this role. The role requires comfort with regular engagement, including the ability to provide constructive pushback when necessary to support clarity and alignment.
 
Compensation (for United States)
 
Please note that the salary range provided is a good faith estimate on the applicable range. The
final salary offer will be determined after considering relevant factors, including a candidate’s qualifications and experience, where appropriate.
 
Requirements for the position (candidate must have to be considered)
 
  • High School Diploma
  • 5 years of stability at least
  • Past experience managing executives (5 years of experience)
  • Microsoft Office suite experience (comfortable using it)
  • Diverse Candidates
 
Preferences for position:
 
  • Bachelor’s Degree
  • Experience with AI tools or copilot
 
 
Interview process:
 
30 min zoom interview first and then would move to an onsite interview.
 
Contact:
Madhu Sudhan J:  madhu.s@sunrisesys.com | 319-242-4032 | URL: www.sunrisesys.com

About the Company

S

Sunrise Systems Inc

Sunrise Systems was founded in 1990 with a clear vision to deliver world-class staffing service solutions in all labor categories, including IT consulting and solutions; all with the commitment to provide service that exceeds expectations and become the most trusted name in the industry. More than two and a half decades later, we pride ourselves on being at the forefront of the staffing industry. Combining our deep industry expertise, insights, and global resources, we have partnered with our clients to connect them with top professionals across several different industries.

We provide cost-effective Managed Staffing Solutions, Information Technology and Information Technology Consulting Services to several Fortune 500 companies and U.S. Government agencies. We provide our clients with flexible engagement models and customized products that are budget and time specific. Understanding the challenges that every business faces, we offer our services either on-site at the clients' site or from one of our globally distributed technology centers. Our onshore and offshore development capabilities ensure that we excel at meeting customer requirements every single time.

Our collective business experience spans over two and a half decades and ranges from:

  • Business, management, and technical fields
  • Information technology consulting and software solutions.
  • Providing strategic support for the development and long-term growth of new business ventures across several industries including but not limited to; accounting, banking, finance, and recruitment.
  • Motivating technology staff and establishing partnerships with Fortune 500 companies

Sunrise Systems has a vast range of competence in:

  • Design, development, and support of cloud-based solutions from simple to highly complexed
  • Database administration of multi-platform applications, complex databases, and web-based environments that include all aspects of installation, planning, maintenance, and monitoring.
  • Data processing and data migration
  • Application re-engineering and platform migration
  • Working with the Information Systems and end-user communities at all levels to resolve issues and establish consensus.
COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1990
WEBSITE
http://www.sunrisesys.com/

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