Administrative Associate (Religion)

Department

Department of Religion | College of Arts and Sciences

Responsibilities

The Administrative Associate is responsible for administrative duties including travel, procurement and HR processes for the Department of Religion.

Responsibilities include:

Serving as the department travel representative for Religion.

• Handling the formation of non-employee profiles, OMNI entry of travel authorizations, expense reports and non-travel reimbursements. Confirming that appropriate supporting documents are submitted to the University imaging system. Utilizing a university travel card for some charges. Monitoring, tracking and reviewing travel authorizations, expense reports and non-travel reimbursements; ensuring a sound environment of internal controls and compliance with university and department policies and procedures.

Serving as the Departmental HR representative.

• Entering all Faculty, Staff, Graduate Assistant and OPS personnel actions including recruiting, hiring, appointment paperwork, reappointments, mass appointments, courtesy appointments, terminations, funding/appointment changes/updates etc. in OMNI. Serving as backup FACET representative and backup Time and Leave coordinator. Ensuring compliance with Federal, State, and University laws, HR and College policies, and guidelines.

Serving as the department purchasing representative.

• Responsible for purchasing and receiving. Preparing and entering requisitions, changing orders, payment request forms, departmental online journal entry forms, SpearMart punch-out catalog orders, and other related tasks. Responsible for holding a P-card and making business related purchases for employees, supply purchases and other related purchasing activities. Ensuring compliance with Federal, State, and University laws, policies, and guidelines, including obtaining product information authorization and entering complete/accurate information in the purchasing system. Tracking procurement items from requisition to receipt & delivery to final payment phase. This includes obtaining product information, ensuring proper authorization has been obtained and entering procurement/receiving information in the purchasing system.

Serving as backup for the preparation of Faculty Award binders.

Assisting with faculty recruiting and organizing applications.

Supporting the administrative processes by assisting departmental administrators with special projects and other duties including conference event preparation as needed.

Serving as back up HR, Purchasing and Travel rep for Department of Classics.

Qualifications

High school diploma and five years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

• Experience in gathering, interpreting, reporting, and/or editing information.
• Experience in office practices, procedures, and etiquette.
• Experience with record keeping, filing, and office systems.
• Ability to communicate effectively verbally and in writing.
• Ability to compile, review, and reconcile date for accuracy, completeness, and compliance.
• Ability to interpret and apply related policies, procedures, principles, and practices.

Contact Info

Please contact Stephanie Gunter if you have any questions.

University Information

One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about Florida State University and our campuses.

Anticipated Salary Range

The anticipated starting salary for the position is in the mid $30,000s.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans' Preference eligibility requirements and Veterans' Preference required documentation (PDF), or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.