Administrative Coordinator

ABOUT ORTHO SPORT & SPINE PHYSICIANS

Ortho Sport & Spine Physicians is a multi-location orthopedic practice serving patients across the United States. We are seeking an organized, proactive Administrative Coordinator to support our team and assist with administrative and project-based activities related to establishing and relocating clinic locations nationwide.

POSITION SUMMARY

The Administrative Coordinator provides day-to-day administrative support, coordinates communications and records, and assists with projects that support clinic openings and relocations. The ideal candidate is detail-oriented, adaptable, and comfortable managing competing priorities in a fast-paced environment.

KEY RESPONSIBILITIES

Prepare reports, memos, letters, presentations, and other business documents.

Answer incoming calls, direct inquiries, and take accurate messages.

Maintain, file, and retrieve corporate records, documents, and reports.

Assist with meeting preparation, scheduling, and coordination.

Use Microsoft Excel, word-processing, spreadsheet, database, and presentation applications to support team needs.

Review incoming correspondence and submissions and distribute information to appropriate team members.

Coordinate travel arrangements for team members.

Order office supplies and maintain administrative records and databases.

Support virtual coordination and remote administrative activities as needed.

Open, sort, and distribute incoming faxes, emails, and other correspondence.

Provide general administrative and project support, including activities related to new or relocating clinics.

Perform other duties as assigned.

QUALIFICATIONS

Prior experience as an Administrative Coordinator or in a comparable administrative support role.

Strong organizational skills and ability to prioritize daily workload.

Ability to meet deadlines in a fast-paced, changing environment.

Proactive problem-solving skills and sound judgment.

Professional written and verbal communication skills.

Bilingual proficiency in English and Spanish is a plus.

EDUCATION & EXPERIENCE

High school diploma or GED required.

Associate degree or higher preferred.

Administrative coordination experience in a fast-paced environment.

EQUAL OPPORTUNITY EMPLOYER

Ortho Sport & Spine Physicians is committed to equal employment opportunity and considers qualified applicants without regard to legally protected characteristics.