Administrative Coordinator, G108, Business Office

Administrative Coordinator, G108, Business Office

Salary

$18.93 Hourly

Location

1110 Washington St. Ste 203 Laredo, TX

Job Type

Full-Time

Job Number

FY26-00037

Department

Business Office

Opening Date

10/13/2026

Closing Date

10/18/2026 11:59 PM Central

• Description
• Benefits
• Questions

Job Summary

The purpose of this position is to coordinate the daily administrative operations of the assigned department. Work will vary depending on the assigned department.

This job works under close to general supervision according to set procedures but determines how or when to complete tasks.

Major Duties

• Maintain an accurate inventory and organized record of invoices received from vendors, ensuring invoices are properly documented and tracked.
• Review and reconcile vendor statements against accounts payable records and invoices to ensure accuracy, identify discrepancies, and resolve outstanding balances in a timely manner.
• Communicates with vendors to address inquiries and ensure timely resolution of outstanding issues.
• Coordinates and schedules meetings, appointments, and departmental activities.
• Organizes and maintains physical and electronic filing systems to ensure documents are current and easily retrievable.
• Processes departmental requisitions and payment requests in accordance with established procedures.
• Provides assistance with travel arrangements and coordinates logistics for conferences and events, including venue bookings.
• Posts receipts of goods ordered for departmental use to maintain accurate inventory and procurement records.
• Oversees inventory management of office equipment and supplies, ensuring adequate stock levels are maintained.
• Performs additional administrative and operational duties as assigned.

Minimum Qualifications

• High School Graduation or GED equivalent.
• One year of clerical, customer service, or related experience, or an equivalent combination of education, training, and experience.

Supplemental Information

Physical Demands/Work Environment

Occasionally

• Adjusting or moving objects up to 5 pounds in all directions.

Constantly

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Communicating with others to exchange information.
• Repeating motions that may include the use of wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting and/or standing.

Other Requirements/Information

• Must possess a valid and current Texas Drivers License or a Texas Identification Card. *If the applicant holds an out-of-state Drivers License or Identification Card, a State of Texas Drivers License or Texas Identification Card must be obtained prior to employment.
• The Webb County Drug and Alcohol Policy applies to this position. Pre-employment drug and alcohol testing, a Motor Vehicle Record (MVR) check, and a criminal background check are required.
• If applicable, this position may be covered by the Civil Service Rules and Regulations and, therefore, may be subject to those rules and regulations in addition to all other Webb County policies.
• Webb County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodation to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
• If applicable, may be required to work nights, weekends, holidays, and emergencies (man-made or natural) to meet the business needs of the County.
• For positions funded in whole or in part through a grant award, employment is contingent upon the continued availability of grant funds and compliance with the terms, conditions, and limitations of the applicable grant agreement. Compensation, benefits, and leave accruals, including vacation, sick leave, and other paid leave, may be subject to grant-specific requirements, to the extent permitted by applicable law and County policy.

The reduction, expiration, or termination of grant funding may result in the modification or elimination of a grant-funded position.

• This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Webb County provides a variety of benefits available to employees.

Please visit the Risk Management website for more details.

https://www.webbcountytx.gov/RiskManagement/EmployeeBenefits/

The following list of benefits is offered only to benefits-eligible employees in Full-Time positions:

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Wellness Program

• Life Insurance

• Ancillary products

• Employee Assistance Program*

• Employee Clinic*

• Vacation and sick leave

• Accrual rates increase based on years of service

• Sixteen (16) County-observed holidays and four (4) personal holidays

• Retirement benefits (TCDRS)

• Available to ALL employees

Available to Permanent Part-Time employees

01

What is your highest level of education?

• Less than High School
• High School Diploma or G.E.D. equivalent
• Some College Hours
• Vocational Certificate
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctoral Degree or higher

02

Do you have at least one ( 1 ) year of clerical, customer service, or related experience or an equivalent combination of education, training, and experience?

• Yes
• No

03

Please confirm your understanding that if selected as a final candidate for this position, you will be required to provide a high school diploma, a GED certificate, college transcript from an accredited institution, and/or other documentation of achievement (whichever is applicable) prior to being hired. (We highly recommend you begin obtaining documentation to avoid delays in the hiring process if applicable)

• Yes, I understand this requirement and would be able to provide required documentation prior to hire.
• No, I would not be able to provide required documentation.

Required Question

Employer Webb County (TX)

Address 1110 Washington Street

Suite 204

Laredo, Texas, 78040