Administrative Coordinator

APPLICATION INSTRUCTIONS:

• Interested applicants should submit the following materials with their application:
• Cover Letter
• Resume

TYPE OF POSITION/EMPLOYMENT CATEGORY: Full-Time, Staff

DEPARTMENT: Innovation Delivery Methods/Blended & Online Learning

SCHEDULE: Monday-Friday, 9:00am to 5:00pm

• Occasional evening or weekend work required to attend university-related events.

REMOTE WORK: Limited

HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 52 weeks/year

FLSA STATUS: Non-Exempt, Hourly

GENERAL PURPOSE

The Administrative Coordinator preforms a variety of administrative duties that facilitate the day-to-day operations of a function, program, and/or department. Assists in program planning and development; interprets, monitors, and analyzes information regarding operating policies and procedures. May administer budgets and coordinates academic and/or staff personnel matters. Resolves problems that have a significant impact on the overcall goals of the department. Works directly with external constituents (i.e., executives, senior faculty, principals) and internal staff to resolve routine and non-routine issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serves as the first point of contact for both internal and external constituents. Resolves issues and/or directs individuals to the correct person or resource within the organization with minimal supervision.
• Plans and schedules events, prepares reports and maintains files and databases. Prepares correspondence, schedules and confirms appointments, shares documents and other materials and arranges travel.
• Manages the schedule for the department or unit, including prioritizing requests and resolving scheduling conflicts. Makes suggestions to more efficiently run the department of unit. Initiates, schedules, and/or monitors the processing of hiring requests, budget transfers, contracts, requisitions, supplies and room reservation and setup.
• Writes and edits internal communications. May assist supervisor in the development of public materials (e.g., brochures, websites, advertisements).
• May lead a team of non-exempt employees to achieve a desired outcome. Manages work stream for the group and ensures achievement of objectives.

REQUIRED MINIMUM QUALIFICATIONS

• High School diploma or GED
• 5 to 8 years of work related experience
• Microsoft Office (Outlook, Word, PowerPoint, Excel)

RESPONSIBILITY FOR PUBLIC CONTACT

• Daily contact requiring courtesy, discretion, and sound judgment.

SALARY INFORMATION

When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring hourly rate for this position is $25.00. This hourly rate represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.

As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including generous time off and tuition benefits. For further information, please visit Benefits | Molloy University.

AN EQUAL OPPORTUNITY EMPLOYER

Women, minorities, persons with disabilities and veterans are encouraged to apply.

Molloy University does not discriminate on the basis of an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, or military status; in its administration of educational policies, programs or activities; its admissions policies; or in employment practices. Molloy University takes its responsibility seriously to establish an environment in which the dignity and worth of all members of the institutional community are respected. In its effort to provide an optimal learning environment the University seeks the appointment of persons who are highly qualified and whose background is appropriate to fill each vacancy. It is University policy to recruit, employ, retain and promote employees without discrimination regarding sex, race, color, creed, religion, age, marital status, sexual orientation, veteran status, national or ethnic origin or physical disability.