Administrative Coordinator

Triplenet Technologies

Seattle, Washington

$21.54–$23.68 Per Hour
Autofill and Review

30+ days ago

Job Description

Duties:

With members of the administrative support team, help greet and direct visitors, answer phone calls, and respond to email and voice mail messages sent to Human Resources.
Act as the back-up receptionist.
Coordinate Employee Service Awards program, including communicating with department liaisons, ordering and distributing signed certificates, scheduling quarterly presentations with Executive Office staff, and maintaining accurate records.
Compose, draft, proofread and edit documents and report and/or correspondence as instructed.
Support the Talent Acquisition team with weekly New Employee Orientation packet assembly, and employee application administration.
Support the Talent Acquisition team with civil service and other recruitments, including greeting applicants and directing applicants in HR, to testing or interview rooms, serving as an exam proctor.
Serve as back up to HR Finance Team during absences or work load peaks (i.e., make health benefits payments, enter purchase requisitions, receive invoices in Orable EBS, process payroll)
Create HR employee travel and training request documents for departments approval and ensure compliance with county travel requirements and restrictions.
Reconcile purchasing and travel card purchases in Oracle EBI. Maintain accurate electronic and paper records according to state records retention schedules.
Serve as delegate to enter travel, mileage and miscellaneous employee reimbursement requests in Oracle EBIS iExpense on behalf of HR employees.
Assist the HR Director's Office and administrative team in managing paper and electronic records based on HR records file plan. Send and receive inactive records for storage.
Assist HR Public records Officer with records searches and responses to Public Records Act requests. Assis t with maintaining accurate electronic and paper records according to state records retention schedules.
Provide general office administrative support including formatting and finalizing documents, prepare docuemtns and electronic files for presentation, assist with mailings, open, route and distribute mail.
Maintain the HR online employee directory.
Assist with meeting scheduling and logistics.
The ability to lift up to 25 lbs. to move boxes or replenish office supplies.

Experience, Qualifications, Knowledge, Skills:

At least three years of general office experience OR any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability to required to perform the work.
Excellent customer service skills, both in person and via telephone
Ability to work in a team environment and independently
Excellent verbal and writing communications skills
Experience and comfort with the use of Microsoft Word and Excel.
Excellent organizational skills
Knowledge of accounting procedures and mathematics
High level of attention to detail and in handling confidential data

DESIRED Experience with Visio Experience with Oracle EBS and PeopleSoft HCM desirable. Duration: 3-6 months Location: Downtown Seattle Pay range: $21.54 - $23.68 per hour

Numbers & Facts

Location	Seattle, Washington
Salary	$21.54–$23.68 Per Hour

Skills

Academic Examinationsunmatched
Accountingunmatched
Administrative Skillsunmatched
Billingunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Documentation Formatunmatched
Editingunmatched
Financeunmatched
Health Planunmatched
Human Resourcesunmatched
Lift/Move 25 Poundsunmatched
Logisticsunmatched
Mail Processingunmatched
Maintain Complianceunmatched
Mathematicsunmatched
Microsoft Excelunmatched
Microsoft Visiounmatched
Microsoft Wordunmatched
Oracleunmatched
Oracle Purchasingunmatched
Oracle iExpensesunmatched
Organizational Skillsunmatched
Payroll Administrationunmatched
Peoplesoftunmatched
Presentation/Verbal Skillsunmatched
Proofreadingunmatched
Purchase Ordersunmatched
Purchasing/Procurementunmatched
Record Keepingunmatched
Reimbursementunmatched
Staff Trainingunmatched
Team Playerunmatched
Telephone Skillsunmatched
Time Managementunmatched
Training/Teachingunmatched
Voice Mailunmatched
Willing to Travelunmatched
Writing Skillsunmatched

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