ADMINISTRATIVE COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - R&D Administrative Support

03-01586

Who We Are:

The SwRI Powertrain Systems Engineering team provides customers across the globe with production-focused design, control systems, analysis, prototype development, mechanical development and innovative problem-solving services to help deliver powertrains that meet or exceed future emissions, fuel economy and application requirements. By joining our team, you will receive an additional $500 in your first paycheck, minus taxes.

Objectives of this Role:

• Provide high quality administrative support and perform detailed administrative tasks for the department activities.
• Use technology and other related business tools to effectively communicate with personnel and provide assistance as needed.
• Conceptual thinker with stellar organizational and time management skills.
• Prioritize tasks independently.
• Meticulous attention to detail and accuracy, excellent spelling and grammar check.
• Work with figures within reports, and follow detailed formatting procedures.
• Support project and laboratory purchasing logistics, coordinating closely with the managers and team members to ensure material purchases are completed correctly and on-time.

Daily and Monthly Responsibilities:

• Assist in the preparation of proposals, reports, project briefs, travel authorizations, expense accounts, peer to peer communication, and client correspondence.
• Maintain and organize project files and records electronically and hard copies.
• Support procurement of office and laboratory materials.
• Prepare and track progress of purchase requisitions, ensuring accurate charge codes and due dates.
• Work with managers to inventory items for project and personnel needs.
• Schedules and coordinate meetings, travel arrangements, and greet clients / visitors.
• Responsible for preparing billing memos and overseeing all invoicing to clients for projects to ensure compliance with Institute policies.
• Interact regularly with management, professional staff, other administrative staff and perform other duties as assigned demonstrating strong communication, interpersonal, and organizational skills.

Requirements:

• Requires a high school diploma or equivalent.
• Relevant vocational and/or administrative training, college business courses relative to Business Administration or related Associate degree is preferred.
• 6+ years: Business office and/or administrative experience with expertise in using computers, software applications, spreadsheets, graphics, printers, scanners or other equipment to produce, edit, and format documents, reports, etc.
• Technology and internet experience.
• Expert experience required using the most current version of MS Office Suite: Outlook, Word, Excel, PowerPoint, Teams, Visio, and Adobe Acrobat, Snipping Tool or other business applications.
• Must be able to maintain strict confidentiality with sensitive information and possess willingness to learn.
• Must be reliable and accurately follow instructions. Must be able to effectively communicate with staff by phone, email, and in-person to accomplish tasks.
• Possess excellent spelling, punctuation, grammar skills with strong attention to detail and organization.
• Must be able to handle responsibility, prioritize tasks and work with minimal supervision.
• Requires ability to multitask and good ability to work under pressure.
• A valid/clear driver's license is required.

Special Requirements:

Job Locations: San Antonio, Texas

For more information about this division, visit the Powertrain Engineering home page.

An Equal Employment Opportunity Employer: race, color, religion, sex, national origin, disability, and veteran status.

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