ADMINISTRATIVE COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - Space Science Support - Boulder, CO

19-00199

Who We Are:

As world-leader in solar system research, robotic space missions and instrumentation, and mission operations and management, the Solar System Science & Exploration Division of SwRI, located in downtown Boulder, Colorado, helps to reveal the secrets of our solar system and the universe. We are hard-working, creative problem-solvers with a collaborative work culture and a love for what we do. Join our team and receive an additional $500.00 in your first paycheck (minus applicable taxes).

Objectives of this Role:

• Perform a wide variety of administrative tasks to ensure the smooth daily operations of the office, provide administrative support to our technical staff, and support overall Division goals.
• This position is located in an open reception desk with natural light and great views.
• Handle routine and non-routine tasks with moderate level of supervision.
• Assist the administrative team and technical staff and support various projects.
• Effectively communicate and interact with management, professional staff, fellow administrative personnel, visitors, vendors, and clients.
• Good communications and interpersonal skills are required.
• Coordinate and implement meetings for the Division that range from 1 hour to 3 days.
• Handle a wide range of administrative daily tasks, order supplies, greet visitors, prepare travel authorizations and expense reports, and address staff questions.

Daily and Monthly Responsibilities:

• Provide travel support, prepare travel authorizations and expense reports, initiate and process purchase requisitions, check requests, and other internal forms in compliance with SwRI policies, procedures and project requirements.
• Interface daily with staff and visitors, as well as various departments/divisions at SwRI headquarters in San Antonio, TX such as Expense Accounts, Accounting, Travel, Purchasing, Shipping, Communications, and Contracts.
• Provide conference/meeting support, including logistics coordination, scheduling, catering arrangements, invoice processing and implementation.
• Order supplies and monitor supply inventory, support delivery receivables, and work with a variety of external vendors.
• Undertake special projects as assigned by senior administrative personnel and management.

Requirements:

• Requires a high school diploma or equivalent. Continued education may be considered in lieu of some years of work experience.
• 6+ years: Administrative support or related work experience.
• Proficiency with MS Office Suite products (Outlook, Word, Excel, PowerPoint), and Adobe Acrobat.
• Proficiency in use of office equipment such as copiers/scanners and multi-line phone systems.
• Exercise good judgment, diligence, and care on details of work; strong ability to follow written/verbal instructions and work with moderate supervision.
• Excellent communication skills, positive demeanor, and ability to interact with a multidisciplinary group.
• Must be organized, able to multi-task and prioritize tasks, have meticulous attention to detail, and be able to learn and accurately implement SwRI operating procedures.

Special Requirements:

Work assignment is in Boulder, Colorado.

Job Locations: Boulder, Colorado

For more information about this division, visit the Solar System Science & Exploration home page.

An Equal Employment Opportunity Employer: race, color, religion, sex, national origin, disability, and veteran status.

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