Administrative Data Assistant

POSITION SUMMARY

The Office of Sponsored Programs and the Office of the Associate Provost seek a full-time Administrative/Data Assistant to provide comprehensive administrative and data support to both units. Under direct supervision, the Administrative/Data Assistant performs a wide range of administrative, technical, and data management duties to support efficient office operations, grant management, and compliance activities.

TASKS & RESPONSIBILITIES

• Exercise initiative and independent judgment to coordinate and manage complex calendars, including appointments, meetings, and university and community functions.
• Serve as the first point of contact for the offices, responding to routine inquiries regarding office operations.
• Safeguard confidentiality by exercising discretion when handling administrative records, files, and sensitive information related to faculty, staff, students, and external stakeholders.
• Prepare reports, memoranda, routine correspondence, agendas, and meeting minutes for review, approval, and distribution.
• Coordinate general office operations, including processing paperwork, compiling data, and preparing reports.
• Process purchase requests for goods and services in accordance with university policies.
• Coordinate travel arrangements and process travel-related documentation.
• Arrange and support training workshops, including scheduling, agenda preparation, and recording minutes.
• Perform a variety of typing, drafting, editing, and clerical duties, some of which may be confidential in nature.
• Conduct various computer operations and maintain office schedules and filing systems.
• Manage database systems and perform data entry, maintenance, and reporting.
• Provide data operations support, including disseminating data reports and gathering research data.
• Assist with grant monitoring, alerts, management, and compliance activities.
• Support activities related to the Office of Sponsored Programs and Title III initiatives.
• Assist with budget management, including tracking expenditures and reconciling accounts.
• Manage calendar for the assistant provost.