Administrative/Executive Assistant 2

Job Title: Administrative/Executive Assistant 2
Location: Irving TX 75039
Duration: 12 Months

Description:
Summary:
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Position s Contributions to Work Group:
- Organize leader calendars and work flows
- Maintain prioritization of time management and key assignments
- Support team projects and continuous improvement activities
- Orchestrate key individual and group travel plans

Job Responsibilities:
" Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
" Prepare invoices, reports, memos, letters, financial statements, and other documents.
" File and retrieve corporate documents, records, and reports.
" Open, sort and distribute incoming correspondence, including faxes and emails.
" Prepare responses to correspondence containing routing inquiries.

Skills:
" Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
" Ability to work independently and manage one s time.
" Ability to keep information organized and confidential.
" Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Additional Technical Skills
(Required)
Proficiency in Microsoft Office (outlook, excel, etc)
Experience with Concur, NextGen, Docusign a plus

Soft Skills
(Required)
Adaptability and flexibility
Effective communication
Problem solving
Managing multiple priorities
Collaboration

Education/Experience:
" High school diploma or GED required.
" 2-4 years experience required.