Administrative Officer

Administrative Officer

Salary

$49,285.00 - $57,909.00 Annually

Location

15 Lockheed Court Greensboro, NC

Job Type

Full Time

Job Number

04227

Department

Juvenile Detention

Opening Date

10/29/2026

Closing Date

11/29/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

GUILFORD COUNTY GOVERNMENT

Empower Successful People to thrive in a Strong Community supported by Quality Government

Description

GENERAL STATEMENT OF DUTIES

Under minimal supervision, coordinates the activities of an administrative or clerical support function for a department or unit. Develops and evaluates administrative policies and procedures.

DISTINGUISHING FEATURES OF THE CLASS

An employee in this class performs a variety of important administrative duties in developing and maintaining a departmental program, including complex and confidential executive level administrative support functions. Responds to inquiries from colleagues and visitors requiring a highly complex understanding of County and departmental administrative policies and procedures. Work requires a broad knowledge of county agencies and their operation as well as the identity of key staff in all departmental programs. The position also exercises discretion and independent judgment in day to day interaction with government staff at all levels, other government municipalities, community organizations, and the citizens of Guilford County. Representative inquiries may involve giving guidance to department employees, resolving issues brought to department management or influencing the resource planning process. Ensures escalated inquiries are addressed and resolved. Only the highest complexity of inquiries is referred to management. Work is performed under minimal supervision and is subject to review and evaluation through conferences, post-audits, personal inspections, written reports, and public acceptance.

Examples of Duties

DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include, but are not limited to:

• Serves as administrative officer in a department overseeing purchasing, budget preparation and control, conducting personnel transactions, and acting for a superior in all routine matters in their absence.
• Performs administrative duties such as scheduling/maintaining calendar appointments, compiling/composing data, drafting/typing correspondence, agendas, meeting notices, minutes, media press releases, reports; scheduling activities, meetings, registrations, travel reservations and accommodations.
• Assists the director with departmental management activities; confers with representatives of other county departments and state agencies in administrative service problems.
• Coordinates assignment of computers, telecommunications, space, and building maintenance, by completing all necessary work orders and requisitions to ensure the staff has all required equipment in working order and all supplies.
• Creates, updates and interprets office administration policies and procedures.
• Coordinates and assigns work schedules to clerical and administrative employees.
• Trains others regarding policies and procedures.
• Audits work of others for accuracy.
• Analyzes administrative problems and revises policies and procedures.
• Assists in department or area budget planning/preparation. May analyze and/or maintain department/area/divisional budgets.
• Prepares and interprets recurring administrative reports, such as expenses, budgets, and utilization reports.
• Reviews contracts and documents for signature from departments and outside agencies.
• Participates in interviewing and selection of new employees.
• Disseminates information involving interpretation of policies, laws, and activities of the department.
• Represents agency administrative personnel at meetings, conferences, and institutes for which the department has primary responsibility.
• Performs related duties as required.

RECRUITMENT STANDARDS

Knowledge, Skills and Abilities

• Considerable knowledge of the principles and practices of public and business administration.
• Considerable knowledge of modern office procedures, practices, and equipment.
• Knowledge and ability to analyze, interpret, recommend and implement policy/procedural guidelines.
• General knowledge of accounting practices and procedures.
• Knowledge of government operations.
• Ability to apply accounting and analytical skills to define/solve problems; collect data and assist public with troubles/concerns.
• Ability to initiate and install administrative programs and procedures and to evaluate their effectiveness.
• Ability to plan and assign the work of subordinate employees.
• Ability to establish and maintain effective working relationships with departmental and County personnel, officials, and the general public.

Typical Qualifications

Minimum Qualifications

Bachelors degree from an accredited college or university and three years of progressively responsible administrative or office management experience; OR Associates Degree with five years of progressively responsible administrative or office management experience; OR, High School with seven years of progressively responsible administrative or office management experience.

Preferred: Bachelors degree

Supplemental Information

Physical Demands:

Work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items such as papers, books, small parts, driving an automobile, or use of a PCs or other VDTs to accomplish work objectives. No specific physical demands required. Mental demands and normal stress regarding achieving work deadlines are present

Working Conditions:

• Environment: Work environment involves normal, everyday discomforts or unpleasantness. Work area has adequate light, heat, and ventilation; environment is organized and stable.
• Hazards: Work presents no significant hazards to employees

May Require Driving

This position may require driving for this position whether driving a County owned or personal vehicle to conduct county business such as but not limited to attending conferences, meetings, or any other county related functions. Motor Vehicle Reports may be verified for valid drivers license and that the driving record is compatible with the countys driving criteria.

If a personal vehicle is operated for county business proper insurance is maintained as per Guilford Countys vehicle use policy.

Special Note: This generic class description gives an overview of the job class, its essential job functions and recommended job requirements. However, for each individual position assigned to this class, there is available a completed job description with physical abilities checklist which can be reviewed before initiating a selection process. They can provide additional detailed information on which to base various personnel actions and can assist management in making legal defensible personnel decisions.

Guilford County is committed to providing Equal Employment Opportunity (EEO) to employees and applicants for employment regardless of color, religion, sex, national origin, age, disability, genetic information, sexual orientation or political affiliation. The County is committed to complying with all applicable federal, state and local laws that pertain to employment, and to providing a work environment that is free from discrimination of any kind. If you need an auxiliary aide, make the request forty-eight (48) hours in advance of the time the accommodation is needed by calling 336-641-3324.

We are excited about the opportunity of having you as a prospective new employee!

You probably already know our county is a wonderful county to live in, but did you know it is also a wonderful place to work?

Below are a few of the reasons why we love working for Guilford County.

We offer Health Insurance (UnitedHealthCare) to all benefitted employees working a minimum of 20 hours per week. The shared cost of the premium is based on scheduled/budgeted hours. If you are a full-time employee working 40 hours a week you can expect to pay less than $35 a month for medical coverage, dental coverage for $4 a month and vision coverage for $5 a month. Thats less than $45 a month for medical, dental & vision coverage; thats unheard of.

Telehealth UHC Virtual Visits are available to you with no copay or out of pocket expense.

We are excited to inform you Guilford County has an Employee Wellness Center (24/7 access) with strength training equipment, cardio machines and a group exercise room with virtual or in person coaching from our Wellness Specialist!

Employee Assistance Program, 100% funded by the county. A superb benefit for you and your family absolutely free. Confidential help with personal or work-related issues.

13 paid holidays, 12 sick days, and 12 vacation days a year. Thats 37 paid days a year, totaling almost 2 months of paid time off.

Employer contributes 5% into your 401(k) - no match required.

Enrollment in the State Retirement Plan by contributing 6%.

Longevity pay beginning at five years of service.

We provide a $10,000 Life and AD&D benefit to eligible employees.

Flexible spending accounts (FSA) allow you to set aside tax-free dollars for health care and dependent care.

Voluntary Life, AD&D, Short-Term and Long-Term Disability.

01

Please select the highest level of education you have completed All education and certifications must be listed in the Education section of the employment application. Transcripts may be required to verify educational qualifications.

• No formal education
• Some High School, No Diploma/GED
• High School Diploma or GED
• Associates Degree (AA, AS)
• Bachelor's Degree (BA, BS)
• Master's Degree (MA, MS, MBA, etc.)
• Professional degree (JD, MD, DVM, etc.)
• Doctoral Degree (PhD, EdD, etc.)

02

Please select how many years of progressively responsible administrative or office management experience you have.

• No experience
• Less than 1 year of experience
• 1 year of experience, but less than 3 years of experience
• 3 years of experience, but less than 5 years of experience
• 5 years of experience, but less than 7 years of experience
• 7 years of experience, but less than 10 years of experience
• 10 or more years of experience

03

In your own words clearly describe your experience in progressively responsible administrative or office management experience. If you have no experience, please type "Not Applicable" or "N/A." Applications with "See Resume" are considered incomplete and will be given no further consideration. Human Resources will not process incomplete answers. You must also clearly state your experience in the Employment / Work History section of your employment application.

04

I understand that an official copy of my college transcript will be required upon conditional offer of employment.

• Yes
• No

05

I understand that all Required Competencies, Work history and Credentials and Education must appear on the application in the Education and Work Experience sections of the application form to receive consideration during the selection process. Resumes will not be accepted in lieu of completing the application, "See Attached Resume or an Embedded Text Resume" will be considered incomplete and will not be processed.

• Yes
• No

06

Guilford County requires employees to reside within a two-hour driving radius of Guilford County. Do you currently meet this residency requirement, or are you willing and able to relocate to meet it if selected? Important: Failure to meet or agree to meet the residency requirement may result in disqualification from further consideration.

• I currently reside within a two-hour driving radius of Guilford County
• I am willing and able to relocate to meet the two-hour residency requirement
• No

Required Question

Employer Guilford County

Address 201 S Greene Street

Greensboro, North Carolina, 27401-6417

Phone 3366413763

Website https://www.guilfordcountync.gov/