Administrative Program Specialist A

Administrative Program Specialist A

Salary

$3,127.00 - $6,136.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

419-227446-ESS

Department

DPS-Office of State Police

Opening Date

10/16/2026

Closing Date

10/23/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

At the Louisiana State Police, our mission is to safeguard communities and strengthen trust by maintaining accurate, secure, and accessible criminal justice information. We're seeking an Administrative Program Specialist A to join the Bureau of Criminal Identification and Information (BCII)-the state's central repository for criminal history records. BCII supports law enforcement, courts, and the public by providing critical services such as expungements, fingerprint analysis, background checks, and sex offender registry management.

In this role, you will serve as the confidential assistant to the Commander of the Bureau of Criminal Identification and Information - LCJIS (BCII/LCJIS). This position requires you to assist the Commander and their designees in the implementation and revision of policy and procedures, standards, and guidelines necessary to achieve the goals and mission of BCII/LCJIS. The Administrative Program Specialist A requires you to serve with a higher degree of complexity, impact, and independence in assigned duties and program areas with or without direct supervision. You will manage all commissioned and noncommissioned personnel administrative files and have direct access to sensitive information related to the Louisiana Criminal Justice Information System (LCJIS) as well as the National Criminal Information Center (NCIC). This position requires attention to detail, a commitment to accuracy, and the ability to handle highly confidential information.

If you are dependable, detail-oriented, and ready to grow your career in public safety, this opportunity offers meaningful work that supports justice, law enforcement, and Louisiana's citizens.

The ideal candidate will possess the following competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.

Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service Rules, and organizational policies.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelors degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

As an Administrative Program Specialist A at BCII, you will play a vital role in ensuring the accuracy, security, and accessibility of Louisiana's criminal history records. In this role, you will:

• Serve as the financial and budgetary liaison between BCII/LCJIS and the Office of Management & Finance, assist in audits conducted in regards to the finances of BCII/LCJIS, and direct special projects for BCII/LCJIS as required. The incumbent will assist the Commander and Executive Officer with oversight of BCII/LCJIS use of the Louisiana State Procurement Card Program (LaCarte).
• Serve as the time administrator for BCII/LCJIS, manage payroll, and perform all duties and responsibilities therein, to include running reports before and after the pay period ends, and other related duties as assigned.
• Confer with the Commander and their Executive Staff on a daily basis, ensuring they are informed about budget status, executive orders, internal policy decisions, and legislation that may affect regular administrative operations in both temporary and relevant situations.
• Act as a liaison to officials in Federal, State, and Local government, and private sector companies relative to BCII/LCJIS programs, goals and mission
• Identify and evaluate state policies affecting the programs and operations of BCII/LCJIS while utilizing state law, federal law, legislative acts, court orders, executive orders, budget policies, policy statements and special commission reports, as directed by the Commander and Executive Staff.
• In the absence of the Commander and Executive Staff, the incumbent has the responsibility of safeguarding, dissemination and/or handling confidential information.
• Support the section Commander in carrying out a wide variety of project assignments, to include program compliance to Federal and State regulations.
• Research and evaluate specific programs, functions, policies, and issues to provide analysis for decision-making, recommendations of corrective action, possible initiatives, and implementation related to budget planning and administrative procedures.
• Be responsible for monitoring, organizing and ensuring all information is available for selected general budget activities and/or public records requests.
• Prepare accurate documentation and reports to support compliance with state and federal standards.

Position-Specific Details

Appointment Type: Probational or Promotional

Work Schedule: 8:00 AM to 4:30 PM, Monday-Friday

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact:

Email: dpsemployeeadministration@gmail.com

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave - Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?

• Yes
• No

02

If you answered "Yes" to the above question, please list the name of your relative and relationship. If you answered "No" to the above question, enter N/A.

03

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.
• I take ownership when prompted and meet basic expectations.
• I own results, meet standards, and respond to feedback professionally.
• I drive high performance, prevent issues, and model accountability.

04

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

• I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
• I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
• I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
• I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

06

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

07

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.
• I follow direction with reminders and often need clarification or support.
• I follow direction reliably, adjust to feedback, and complete tasks on time.
• I adapt quickly, follow through, and help others adjust as needed.

08

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm